Property Manager (retail portfolio)

SUMMARY:
-

POSITION INFO:
To take responsibility for the efficient daily operations and the financial reporting of the assigned property portfolio to increase property value and satisfy tenant requirements.

Centre Management

• Keep abreast of market activities
  
• Devise a five-year maintenance plan
  
• Investigates / initiates proposals for refurbishments
  
• Maintains a hands-on control of projects in hand
  
• Reviews the building status / grade annually and maintain the standards
  

• Provides accurate information in agreed format timeously
  
• Analyses of monthly income and expenses
  
• Monitors turnover rentals
  
• Analyses of operating cost on a quarterly basis in terms of the approved forecasts
  
• Monitors all municipal and general recoveries on a monthly basis
  

• Prepares and completes budgets annually
  
• Reviews rentals quarterly and ensure best possible rate achieved and maintained
  
• Assists in formulation of business plans for the Centre(s)
  
• Quarterly review and monitoring results
  

• Sets and motivates Capex / TI philosophy per building
  
• Approves TI standard specification as recommended by the Project Manager
  
• Approves Capex within authority levels
  
• Ensures we conform to Capex philosophy and procedures
  
• Estimates new operating costs
  
• Ensures recovery of operating costs in accordance with Lease terms
  

• Regular interaction with Debtors and Leasing departments to ensure appropriate action taken and approve required action
  
• Credit Control Management of arrears, legal action and write-offs
  

• New Tenants
  
• Lease negotiations
  
• Maintenance of tenant relationships
  

• Deals with correspondence / interaction with tenants as required
  
• Ensures that leases are timeously renewed, and all vacant space is let and in presentable space
  
• Tenant mix
  
• Networking with Tenants, public and external organizations
  

• Determines and recommends letting mandates
  
• Undertake lease negotiation and maintenance of tenant relationships
  
• Controls new leases and recordal of same
  
• Controls / oversees new installations
  

• Renews Lease Agreements timeously
  
• Tenant liaison and public relations
  
• Controls / arranges centre promotions
  
• Regularly assess tenants’ turnover, stock turn and merchandising to establish growth needs and trading difficulties
  
• Record tenant turnover levels
  

• Checks and authorises payments of accounts
  
• Authorises cleaning, consumables, electrical and general maintenance orders
  
• Controls municipal payments and recoveries there against
  
• Ensures cost effectiveness and performance of contractors
  

• Monthly financial statements and reports
  
• Accurate budgeting and reporting
  

• Establishes and maintains sound public relations
  
• Attracts people to the Centre
  
• Advertising materials
  
• Motivates and assists tenants to improve their services
  
• Assume responsibility for the effective repairs and maintenance of the Centre
  
• Assume responsibility for the security of all the Centre facilities. Conducts scheduled inspections of security systems and impalements improvements as necessary
  
• Occupational health and safety compliance
  
• The development of security action pLans, systems and directives
  
• The management of security officers and cleaning staff on duty
  
• The establishment and maintenance of emergency preparedness programme
  
• Assume responsibility for the effective management reporting and records
  
• Assume responsibility for ensuring professional business relations with tenants, suppliers, contractors and trade professionals
  
• Effectively supervises Centre personnel, ensuring optimal performance
  
• Assume responsibility for related duties as required or assigned.
  

Requirements