Property Sales Administrator

SUMMARY:
The purpose of this role is to support property management operations by handling all leads and administrative tasks

POSITION INFO:

Property Sales Administrator

Support property management operations by handling leads and administrative tasks to drive property lettings.

Remote, Thursday to Saturday 9 am-5 pm UK hours, £833/R18,000.

About Our Client

The company operates in the property sector, specifically focusing on property management and lettings. The business manages property listings, coordinates with tenants and landlords, and maintains a database of qualified leads.

The Role: Property Sales Administrator

The purpose of this role is to support property management operations by handling all leads and administrative tasks. It exists to assist the sales and lettings team in driving property lettings by liaising with prospective leads, tenants, and landlords. The main focus areas include lead management, property administration, and coordinating communication between maintenance teams, contractors, and clients.

Key Responsibilities

• Handle and respond to incoming enquiries from marketing channels and incoming calls while logging details through the system.
• Match waiting-list leads to newly available properties and manage a live database of qualified tenants.
• Book and coordinate property viewings, manage feedback, and chase for progression.
• Work with the Property Management Team to secure and onboard new tenants and maintain accurate records.
• Ensure compliance with legal and regulatory requirements for rentals and process lease renewals, terminations, and deposit returns.
• Liaise with maintenance teams, contractors, and suppliers for property repairs, inspections, and handovers.
• Update property management software and databases while filing contracts, permits, and correspondence.
• Support the negotiation team by preparing necessary documents or property information.

About You

• Previous experience in property management, lettings, or administration is preferred.
• Proficiency in Microsoft Office and property management software.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Customer-focused with attention to detail.
• Available to work Thursday, Friday, and Saturday 9am-5pm UK hours.