Property Portfolio Manager, PA & Sales Coordinator

SUMMARY:
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POSITION INFO:

We are seeking a proactive and highly organised individual to fulfill a combined role of Property Portfolio Manager, Personal Assistant, and Sales Coordinator. This position requires a versatile “Girl Friday” who can manage a diverse range of responsibilities across property management, administrative support, and sales coordination. The ideal candidate must be reliable, detail?oriented, and able to work independently while supporting multiple business functions.

Minimum Qualifications & Experience:

• Minimum 2–3 years’ experience in an administrative or PA role
• Proficient in MS Office (Word, Excel, Outlook)
• Previous property management experience is highly beneficial
• Strong organisational and communication skills
• Ability to manage multiple tasks and work independently
• Valid driver’s licence and own reliable vehicle
• Willingness to travel to property sites across Gauteng as required

Key Responsibilities:

• Manage billing, collections, and financial recoveries for a small private property portfolio
• Load and process municipal payments for CoJ and Ekurhuleni
• Manage leasing activities, including adverts, renewals, and enquiries
• Oversee facilities management, fire safety records, and skip collections
• Conduct regular site visits and manage property upgrade projects
• Clean up and optimise prepaid systems at the site
• Liaise professionally with suppliers, tenants, and service providers
• Provide daily administrative and personal support to management
• Manage business and home insurance, travel bookings, and personal filing
• Handle renewals for passports, IDs, licences, and schedule annual checkups
• Manage vehicle services and licence renewals
• Assist with invoicing, petty cash, and staff payments
• Manage correspondence, scheduling, and document preparation for the National Sales Manager
• Assist with social media optimisation and brand visibility
• Handle errands, ad hoc tasks, and general office duties