QHSE Officer

SUMMARY:
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POSITION INFO:
  Job Purpose Provide technical QHSE support to the Transport Department and operational teams to ensure safe, legal, reliable and quality-focused transport operations. Support the implementation and continual improvement of the AGL QHSE Management System within transport, with specific focus on road safety, driver and fleet compliance, dangerous goods, contractor\/subcontractor management, incident prevention and investigation, and compliance with applicable South African legislation, AGL standards and customer requirements. 1. Transport QHSE Management System • Support the Transport Manager and QHSE Manager in implementing, maintaining and continually improving    QHSE requirements within the Transport Department. • Ensure transport operations comply with AGL Group requirements, applicable South African legislation, customer requirements and approved QHSE procedures. • Maintain transport-specific procedures, checklists, risk assessments, safe work practices and QHSE improvement plans. • Monitor implementation of QHSE actions and provide regular status reports to the Transport Manager and QHSE Manager. • Participate in management meetings, transport QHSE reviews and relevant safety committees. 2. Road Safety and Fleet Compliance • Verify that vehicles are appropriately licensed, roadworthy and maintained, including Certificates of Fitness\/Roadworthy Certificates, permits, inspection records and other required documentation. • Monitor vehicle pre-trip inspections, defect reporting, maintenance controls, tyre condition, load security and vehicle safety equipment. • Monitor driver compliance with licence, Professional Driving Permit (PrDP), medicals, training and competency requirements, where applicable. • Monitor driver behaviour, speeding, harsh braking, fatigue indicators, traffic violations and other telematics\/fleet safety data, and recommend corrective action. • Promote defensive driving, journey management, fatigue management, driver wellness and road-risk reduction initiatives. 3. Dangerous Goods and Transport of Hazardous Materials • Support compliance with applicable Dangerous Goods transport legislation, regulations, standards and AGL procedures. • Monitor dangerous goods vehicle, driver, documentation, placarding, packaging, segregation and emergency equipment requirements, where applicable. • Verify that personnel involved in dangerous goods transport have the required training and competency for their responsibilities. • Participate in dangerous goods incident prevention, emergency response planning, drills and investigations. • Maintain working knowledge of the National Road Traffic Act and applicable Dangerous Goods Regulations and standards. 4. SQAS, Legal and Customer Compliance • Support preparation for and participation in SQAS, customer, internal and external QHSE audits and assessments. • Monitor transport compliance against SQAS requirements, including driver wellness, vehicle maintenance, loading\/overloading controls, road safety, incident management and performance monitoring. • Maintain awareness of the National Road Traffic Act (NRTA), applicable Road Traffic Regulations, Dangerous Goods Regulations, Occupational Health and Safety requirements and other legislation relevant to transport activities. • Track audit findings, non-conformances and corrective actions to effective closure. • Support customer and tender requirements relating to transport QHSE compliance. 5. Risk Assessment, Inspections and Assurance • Conduct transport risk assessments, Job Safety Analyses and task-specific assessments for routine, non-routine and high-risk activities. • Conduct scheduled and ad-hoc transport QHSE inspections, including depots, yards, vehicles, loading\/unloading areas and driver facilities. • Identify unsafe conditions, unsafe acts, legal gaps and system weaknesses and ensure corrective actions are implemented. • Exercise the authority to recommend or initiate the stopping of an unsafe activity where there is an immediate risk to people, property, the environment or customers, in accordance with AGL procedures. 6. Incident Management and Emergency Preparedness • Ensure transport incidents, accidents, near misses, environmental events and other QHSE events are reported in accordance with AGL requirements. • Participate in investigations appropriate to the severity of the incident, including root-cause analysis and corrective\/preventive actions. • Monitor incident trends and develop targeted interventions to reduce repeat events. • Support transport emergency response plans, emergency contact arrangements, drills and response readiness. 7. Driver Training, Awareness and Competence • Identify transport QHSE training needs in consultation with the Transport Manager and QHSE Manager. • Support implementation of driver and transport employee training, including defensive driving, fatigue management, load securing, dangerous goods, emergency response and AGL Transport Golden Rules. • Conduct or facilitate toolbox talks, safety briefings, safety stand-downs and QHSE awareness campaigns. • Monitor training completion and competency records. 8. Contractor and Subcontractor QHSE Management • Support the qualification, onboarding, monitoring and periodic evaluation of transport contractors and subcontractors. • Verify contractor compliance with AGL QHSE requirements, legal requirements, vehicle and driver requirements and customer-specific standards. • Conduct contractor audits\/inspections and monitor closure of identified actions.   9. Quality, Environment and Reporting • Monitor transport service quality, customer complaints, service failures and QHSE-related non-conformances and support corrective action. • Support environmental controls associated with transport, including fuel efficiency, emissions, spills, waste, vehicle leaks and environmental incidents. • Compile and submit accurate transport QHSE statistics, dashboards, reports and leading\/lagging indicators within required timelines to the QHSE Manager. • Identify trends and improvement opportunities and make practical recommendations to Transport Management. 10. General • Promote a positive QHSE culture and visible safety leadership throughout the Transport Department. • Work closely with Transport Operations, HR, Security, Warehousing on transport-related risks and improvement initiatives. • Perform other reasonable QHSE duties within the scope of the position as required by the Transport Manager and QHSE Manager.     RULES AND REGULATIONS • Ensure all transport activities are carried out in accordance with AGL procedures, standards and the approved QHSE Management System. • Comply with applicable South African legislation and regulations relevant to transport, road safety, occupational health and safety, environmental management and dangerous goods. • Maintain working knowledge of the National Road Traffic Act (NRTA), Road Traffic Regulations, Dangerous Goods Regulations and relevant transport standards. • Report all hazards, incidents, injuries, vehicle defects, traffic-related events and environmental events in accordance with AGL reporting procedures. • Participate in audits, inspections, risk assessments, investigations, safety campaigns and improvement programmes. • Adhere to the AGL Principles, Code of Conduct and all applicable company policies.   Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.     Delegation and Authority • Report to the Transport Manager - SA and maintain functional alignment with the QHSE Manager on QHSE standards, systems and governance. • May recommend the suspension or stopping of an activity, vehicle, driver or contractor activity where an immediate QHSE risk or serious non-compliance is identified, subject to AGL procedures and escalation requirements. • May conduct QHSE inspections, audits and investigations and request supporting records relevant to transport QHSE compliance. • Represent AGL on transport QHSE matters with customers, contractors and relevant stakeholders when authorised by management.   Minimum Education, Qualifications and Experience • Matric \/ Grade 12 – required. • National Diploma, Diploma or Degree in Occupational Health and Safety, Environmental Management, Transport Management, Logistics, Quality Management or a related field – advantageous. • Minimum 5 years’ QHSE experience, with at least 3 years’ practical experience in road transport, fleet, logistics or a similar heavy-vehicle operating environment – required. • Practical knowledge of South African transport legislation and regulatory requirements, including the National Road Traffic Act (NRTA) and applicable Road Traffic Regulations – required. • Working knowledge of RTMS and the principles of SANS 1395-1 – strong advantage . • Working knowledge of SQAS and transport\/logistics safety and quality assessment requirements – required. • Recognised Dangerous Goods Transport qualification\/training from an approved training provider – required. • Knowledge of vehicle and driver compliance requirements, including PrDP, vehicle licensing, roadworthiness\/fitness, inspections, load security and driver fitness requirements – advantageous. • Additional QHSE qualifications\/training such as SAMTRAC, NEBOSH, IOSH, incident investigation, risk assessment, auditing or equivalent – advantageous. • Training\/competency in First Aid, Firefighting and Defensive Driving – advantageous. • Experience with incident investigation and root-cause analysis, transport risk assessments, audits and corrective action management – required. • Experience with fleet telematics, driver behaviour monitoring, fatigue management and transport safety KPIs – advantageous. • Valid driver’s licence and willingness to travel to transport depots, customer sites and operational locations as required – required. Key Competencies • Strong transport safety and risk-management mindset. • High attention to detail and accuracy. • Good understanding of fleet and driver operations. • Strong analytical, investigation and problem-solving skills. • Effective communication and stakeholder engagement skills. • Ability to influence operational teams without relying solely on line authority. • Ability to work independently, prioritise tasks and meet deadlines. • Strong report-writing, audit and documentation skills. • Integrity, accountability and a practical, solutions-focused approach.