Quality Data Specialist

SUMMARY:
Our client is seeking a Quality Data Specialist based in Stellenbosch, Cape Town. The ideal candidate will have experience in data management, specification control, and laboratory systems, preferably within the food or beverage manufacturing sector. Strong knowledge of ERP, LIMS, and Microsoft Excel is essential, along with a Diploma or Degree in Information Systems, Quality Management, Data Science, or Food Technology. This is an excellent opportunity for a detail-oriented professional with extensive laboratory knowledge and a passion for quality and data accuracy.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Research
BASIC SALARY : Market Related
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Grade 12 (Matric).
• Diploma or Degree in Information Systems, Quality Management, Data Science, or Food Technology.
• 3–5 years’ experience in data management, master data, or specification control, preferably in food or beverage manufacturing.
• Knowledge of BRCGS / IFS data traceability and specification control.
• Prior exposure to laboratory data, ERP, or client portal systems.
• LIMS administration or data management systems.
• ERP experience (SAGE/SAP) and QMS integration.
• Advanced Microsoft Excel and database management.
• Extensive laboratory knowledge.

• Maintain master product specifications (ingredients, allergens, analytical targets, packaging details).
• Ensure all changes are documented, version-controlled, and approved by relevant departments.
• Upload and verify specification data on client/retailer portals and in internal databases.
• Perform regular reviews to confirm specification accuracy across documents and systems.
• Create QR codes.

• Manage client and retailer portals (e.g., Tesco, Aldi, Ahold, GB, IPW, Fairtrade).
• Upload declarations, technical data sheets, certificates, and COAs.
• Track submission SLAs and renewal dates using a controlled portal calendar.
• Conduct RFT (Right First Time) verification on each submission.

• Maintain sample IDs, test requests, and analytical result uploads in the LIMS.
• Ensure linkage of laboratory data to ERP batch numbers and specifications.
• Generate, verify, and archive COA reports and dashboards from LIMS data.
• Manage user access, permissions, and system housekeeping.

• Conduct monthly master data reconciliations between ERP (SAGE), QMS, LIMS, and portals.
• Identify and correct mismatches or obsolete entries.
• Implement data validation rules and periodic accuracy checks.

• Manage data change control (new SKUs, label specs, blends, analytical targets).
• Maintain master data library and controlled access per department.
• Archive old versions in line with document control procedures.

• Comply with company H&S policies and procedures; keep the work area audit-ready.
• Conduct scheduled fabrication audits; report findings with owners and due dates.
• Complete mandatory H&S training/refreshers; keep records current.

• Extract and compile analytical performance and compliance trends from LIMS/ERP data.
• Generate routine reports for Quality, Operations, and Management Review meetings.
• Develop visual dashboards for lab KPIs, test turnaround time, and data accuracy.

• Support integration of QMS, ERP, and LIMS through digital workflows and automation.
• Identify process inefficiencies and propose technical solutions.
• Support system validation, user training, and SOP development for digital systems.

• Monday to Friday: 08:00 – 17:00