Remote Accounts Receivable & Fleet Invoice Manager

SUMMARY:
PREFERABLY WITH DEALERSHIP EXPERIENCE

POSITION INFO:

Remote Accounts Receivable & Fleet Invoice Manager $60000 - $75000 - R1,079,796 PA - R1,324,781 PA
Our client is looking for an experienced manager to lead and manage the full accounts receivable lifecycle across their 13 Chicagoland locations. The
ideal candidate will have a strong background in invoicing, collections, and compliance with customer-specific billing protocols-particularly for fleet clients such as Amazon, Enterprise, Hertz, and major landscaping and
transportation companies. This position is critical to improving cash flow and ensuring timely payments by strictly adhering to client reimbursement requirements. - Fleet Billing & Invoicing Compliance, ensure all fleet customer invoices meet the exact requirements and formats outlined by each customer''''s billing protocols. - Maintain up-to-date SOPs for each major fleet account, including portals, documentation, and authorization requirements. Submit invoices accurately and promptly via each customer''''s designated platform (e.g., ARI, Element, Donlen, Amazon portals). Track and manage outstanding AR balances across all 13 stores. Monitor aging reports and take proactive steps to collect overdue invoices. Reconcile discrepancies or rejected invoices and re-submit as needed. Follow up with internal teams (store managers, service advisors) to ensure all required documentation is
submitted for each job (e.g., POs, photos, approvals). Customer Relationship Management - Serve as primary liaison with fleet AR/billing departments to troubleshoot payment issues. - Build and maintain professional relationships with client billing contacts. Schedule regular check-ins with major clients to ensure alignment on billing practices and expectations. Process Improvement & Reporting, Create and maintain dashboards and reports to monitor AR metrics, cash flow, and submission status by fleet account. Identify process gaps and implement improvements to reduce days sales outstanding (DSO).
Train store-level staff on proper documentation and submission processes to support AR compliance.
Minimum 5 years of experience in accounts receivable, billing, or collections-preferably in the auto repair, fleet services, or logistics industries. - Proficient in QuickBooks, Excel, and fleet billing platforms (e.g., ARI, Element, Donlen, WEX). Bachelor''''s degree in Accounting, Finance, Business Administration, or related field (preferred, not required with strong experience).