Research Admin Clerk (12 Months Fixed Term Contract - Wits PHRU)

SUMMARY:
Background:

• The Perinatal HIV Research Unit (Wits PHRU) was established in 1996
• The Perinatal HIV Research Unit has been involved in research, training, policy formation, and advocacy in issues concerning HIV-positive women and their children
• In recent years, the work of the unit has expanded beyond the original focus of mother-to-child transmission of HIV

POSITION INFO:
Main purpose of the job:

• To perform all administration duties and other task as required by the study projects primarily in the Data Department

• PHRU, Chris Hani Baragwanath Academic Hospital, Soweto

• Prepare participant binders for the coming week and when needed with all required source documents
• Distribute and Collect CRF and Source Document on daily basis to relevant parties in line with control process
• Prioritize overdue queries and overdue CRF’s to ensure project deadlines are met
• Filing participant binders in numerical order in the filing cabinet
• In consultation with management, ensure proper identification and storage of all participant files in accordance with GCP and sponsor requirements
• Maintain safe and secure storage of all electronic data and case report forms
• Ensure the security and confidentiality of this sensitive data
• Maintain documentation as per standard operating procedures
• General office assistance: printing, copying, filing, scanning
• Participate in on-going data management training
• Assists with capturing data into electronic database
• Any additional administrative duties deemed necessary by his or her line manager or site management team
• Provide internal and external customers with excellent customer service, including dignity, respect and empathy
• Take ownership and accountability for tasks & activities and demonstrates effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met and provides appropriate means of resolution
• Support and drives the business’ core values
• Maintain a positive attitude
• Respond openly to feedback
• Take ownership for own career development
• Manage colleagues and client’s expectation and communicate appropriately
• Willing to help others and go the extra mile to meet team targets and objectives
• Manage own disruptive emotions (handle stress in ways that do not negatively impact on the team)

• Grade 12

• A minimum of 1 year admin / data capturing working experience within a research environment

• Systematically thinking
• Ability to Prioritise
• High Attention to Detail
• Admin Orientation
• Basic Computer Literacy (Word and Excel)
• Professionalism
• Team member
• Time Management
• Intermediate communication skills
• Organisation Skills
• Able to work under pressure with efficient multi-tasking
• Ability to meet deadlines

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 13 February 2026
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position