• To lead the SA Payroll Team.
• To support the design, management, and implementation of the Tongaat Hulett reward offering to support the attraction, motivation, and retention of talent across the business.
• To ensure efficient and accurate payroll processes and execution.
• To manage and maintain governance for all Reward Processes.
• To address gaps in process, governance, and audit findings.
• Provide reward consulting advice to the business in the form of reward levels and structures at time of appointment, annual reward reviews, interim reviews, and general reward assistance.
• Responsible for all remuneration surveys, including working with the Head of Reward, Reward Consultant, People Business Partners, and Line Managers to ensure accurate matching of jobs. Establish a sound working relationship with survey companies and submit data in a timely and accurate fashion.
• To work with the Head of Reward and Head of Human Capital to prepare for Remuneration Committee meetings and communicate findings appropriately to OPCOs and line managers.
• Support HC and the business during the Annual Reward Review process.
• Prepare the HC system for the annual review based on the mandate approved by the RemCo.
• Liaise with IT in order to ensure that all salary scales, performance increase ranges, and other system changes are effected.
• Work with business units to ensure that all salary increases are decided upon in line with the guidelines and uploaded on time.
• Coordinate the annual bonus process. Work with business units to ensure that all bonus awards are decided upon in line with the guidelines and uploaded on time.
• Consolidate all increase and bonuses by business unit for review by the Head of Human Capital, Head of Reward and EXCO.
• Prepare a comprehensive review of the actual increases and bonuses for review and approval by the MD, COO, CFO, CHCO, CEO and HR and Remuneration Committee.
• Reconcile transfers / retrenchments / retirements etc. and communicate to relevant parties.
• Act as the Reward interface for all HC system changes affecting reward.
• Conduct HR and Business training on Reward and Benefits.
• Ensure that all payroll submissions are made on time and in the correct format.
• Assess payroll controls and practices to ensure ongoing governance.
• Monthly self-audit processes administered to continuously improve our service offering and governance.
• Audit findings immediately addressed.
• Management of people costs with the Head of Human Capital and Line managers.
• Monthly reporting on actual versus budgeted headcount, actual versus budgeted people costs, actual versus budgeted overtime, and leave balances.
• Tracks vacancy savings.
• Manages leave balances with People business partners.
• Builds plans with OPCO, People Business Partners, and line managers to manage people costs.
• Support the employment equity and income differential reporting process from a Reward perspective, ensuring accurate and timeous data is delivered.
• Support in building a culture of fairness and transparency in all reward processes.
• Collaborate with the Head of Reward to compile job descriptions and conduct job evaluations for grades D and below, and give the appropriate feedback and support to People Business Partners and Line Managers.
• Assist the Head of HC with the quarterly reporting for OPCO meetings.
• Assist with change management related to Reward projects and interventions.
• Lead specific Remuneration and Policy projects to create new products or enhance existing ones in line with Employee Value Proposition.
• Manage financial postings with a comprehensive understanding of accounting structures and codes.
• Develop value-added reports to support cost forecasting and budgeting for monthly and annual reporting.
• Ensure full adherence to statutory and third-party reporting requirements, maintaining compliance with financial regulations and industry standards.
