SUMMARY:
SENIOR BID CO-ORDINATOR (Corporate Services: Business Development & Bids) - CBD, Western Cape, SA
POSITION INFO:
SENIOR BID CO-ORDINATOR (Corporate Services: Business Development & Bids) – CBD, Western Cape, SA
Global Strategic Management Consulting firm is looking to recruit a Senior Bid Coordinator into their Cape Town office.
You will provide quality oversight, leadership and support to the Bid Team, together with the responsibility for the compilation and submission of bids (tenders) and report to the Operations and Bid Manager.
Main Purpose of the role:
The Senior Bid Coordinator takes not only responsibility for the compilation and submission of bids (tenders), ensuring high quality, compliant and compelling submissions, but also additional oversight, bid allocation, review and support to the bid and BD teams. The role includes liaising with technical personnel in bid formulation in alignment with business development priorities. This role reports to the Operations and Bid Manager.
Bid Development:
- Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans.
- Coordinating and directing proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, templates, and compliance matrices for all phases of proposal development, flagging any potential risks or compliance issues.
- Facilitating multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
- Soliciting management reviews and approvals during proposal development.
- Monitoring proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
- Leading and/or supporting the development and submission of winning bid responses by working with the bid team, internal experts and contractors, as required.
- Engaging with various external stakeholders, other departments and levels of management.
- Maintaining, augmenting and improving library of reusable components, templates, and processes to reduce response time and improve quality on future bids.
- Informing strategy research performed by the Bid Manager and Business Development Manager.
- Ensuring that bid documents are completed within the stipulated timeframes and deadlines.
Bid Administration:
- Maintaining bid database and bid information for easy use by internal staff.
- Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids
- Tracking consistently bids and proposals on the company bid tracking database.
- Co-ordinating the application process for registration with clients / vendor and database registrations.
- Following-up consistently with clients on bid evaluation outcomes and bid de-briefings.
- Providing weekly/monthly reports on bids, as required.
- Staying up-to-date with relevant bid and supply chain processes.
Bid Oversight, Management and Support:
- Management of opportunities mailbox and allocation of opportunities across the coordinators.
- Leading and ensuring effective compliance support across the bid team.
- Lead and manage quality and compliance review for selected outgoing bids across the team.
- Leading and driving large complex tender submissions.
- Management of Bid team
Skills, Qualifications and Experience required:
- Bachelor’s degree/diploma in Business Administration, Project Management, Supply Chain Management or relevant field.
- At least 3 years in a bid management role and demonstrable experience leading high performing teams
- With at least 6-8 years of bid coordination, grant submission or tendering experience, managing the bid process end to end
- Demonstrable knowledge and experience of government tendering processes and (PFMA/PPPFA) regulations.
- Demonstrable knowledge and experience international tendering processes and requirements.
- Knowledge of international bid submissions with development partners such as GIZ, DFID, USAID, World Bank, EU, etc.
- A proven track record of successfully planning and driving tender processes and submissions, as well as operational excellence.
- High proficiency with MS Office Excel and Word.
Advantageous
- Exposure to SharePoint.
- Exposure to technical fields.
- Previous copy-writing experience.
To apply for this role, please apply via the link OR email an updated and detailed copy of your CV which showcase your relevant experience for this role to Nicole Spamers: AND Lameez Herborn: with the Job Title in the subject line.
