SHEQ Officer

SUMMARY:
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POSITION INFO:

The key purpose of this position is to manage, control and improve all functions pertaining to SHEQ within the company, Satellite branches and sites, which shall include, but not be limited to risk, safety, security, health, quality, facility and environment. The incumbent will assist in the planning, implementing, and controlling management systems to monitor safety, health, environment, quality, security and risk within the company branch/es.

Strategic and Operational Management:

• Assist in the development of the company SHEQ strategy.
• Drive and coordinate the implementation of the SHEQ strategy and SHEQ programmes at branches and sites.
• Communicate the SHEQ strategy to the branches and sites.
• Assist in the development and execution of the SHEQ plan aligned to company SHEQ strategy and the company roadmap.
• Implement the branch specific SHEQ goals and programmes.
• Provide regular SHEQ reporting to the General Manager.
• Drive the ANZEN and Zero Harm initiatives at branches and sites.
• Promote a safety culture and supervise the SHEQ team (Junior Safety Officer, Safety Representatives, Security personnel) across branches and sites.
• Assist in the development of the SHEQ team to ensure high quality personnel who can achieve performance objectives in support of the groups mission and vision.
• Ensure SHEQ team meets required standards of data management and record keeping.
• Supervise the direct reports and monitor quality of their outputs.
• Assist in managing SHEQ related change to ensure minimum disruption to the core activities.
• Ensure audit standards are met and follow-up are made on audit findings and recommendations.
• Report and make recommendations to the National SHEQ Manager and General Manager regarding the branch and site facilities and security improvements and related plans or initiatives.
• Drive and implement the carbon neutral project and initiatives at branches and sites.
• Support, advise and monitor the day-to-day SHEQ performance of the branches and sites in accordance with company SHEQ strategy.
• Analyze branches and sites’ SHEQ data and identify trends to provide regular reporting and opportunities for improvements.
• Responsibility for the branch security team and initiatives.
• Input and assist in managing the SHEQ budget.

SHEQ Management:

• Assist in compiling the SHEQ policies, procedures and safe work procedures.
• Implement and monitor the consistent application of SHEQ policies, standards and procedures and ensure maintenance of the SHEQ management System in accordance with the company's SHEQ management Plan.
• Ensure that all safety signs and notices are prominently displayed on the premises.
• Responsible that SHEQ appointments are trained, appointments in place and that their responsibilities are clearly defined.
• Chair monthly meetings with safety representatives and contractors and ensure minutes of such meetings are available.
• Inform line management of all SHEQ deviations that have been recorded, are actioned and rectified.
• Drive that all health and safety representatives conduct monthly Health & Safety inspections of their work areas.
• Ensure that compliance registers and standard checklists are updated on a weekly and monthly basis.
• Assist with first aid treatment and evaluate injured persons if it is needed to send them for medical treatment at a hospital or clinic.
• Drive good housekeeping and ASEC principles and behaviours at branches and sites.
• Drive SHEQ Quality improvements, corrective and preventative action plans.
• Facilitate incident investigations and prepare report of findings.
• Maintain incident statistics, analyse trends and propose/ take remedial action.
• Complete required documentation with the Department of Labour in the event of reportable injury and follow-up the progress of claims with WCA.
• Ensure that there is compliance to requirements of ISO 9001, ISO 14001 and ISO 45001 and ongoing system maintenance is kept up to date.
• Ensure implementation of effective surveillance programmes as required by ISO14001 e.g. noise, lux levels, medical etc.
• Assist in obtaining permits, licenses or exemptions as required by law for SHEQ of the organization.
• Manage and lead incident and accident investigations.
• Compile SHEQ reports including sustainability reports.
• Assist in the implementation of an effective waste management plan.
• Attend technician meetings for SHEQ purposes (toolbox talks) and keeping record thereof.

Training

• Assist with the training interventions needed for SHEQ personnel and for other employees at branches and sites.
• Ensure appropriate employee training of relevant staff with respect to SHEQ strategies and procedures.
• Coach, support and train all departmental managers and employees in SHEQ matters and compliance.
• Assist to identify SHEQ training needs and plan for branches and sites, and coordinate, execute a SHEQ training plan.
• Conduct safety induction training to inform employees, contractors, customers and visitors of the legal and operational requirements prevalent to the SHEQ legal and compliance requirements at branches and sites.
• Communicating with HR department for initiating and coordinating visible SHEQ training plan and updating employee detail for personal, audit and skills requirements
• Promote awareness of the impact of environmental decision at branches and sites.

Risk

• Assist management in the identification and control of potential risk exposures.
• Assist to develop and monitor effective risk management strategies and make recommendations on the implementation of such strategies.
• Assist to conduct safety risk assessments and develop safe working procedures and methods of statement.
• Implement an Internal Audit plan and perform internal SHEQ audits, weekly, monthly, annually.
• Establish and distribute emergency plan and ensure branches and sites adhere to the requirements of the Emergency Plan.
• Conduct regular fire prevention and building inspections and report documented findings to management with proposed recommendations.
• Ensure that only authorised employees enter the premises and that all contractors are issued with an indemnity form and are familiar with the safety regulations of the company.
• Assist Security personnel to ensure that no vehicle enters the company premises without a permit or gate pass and no goods are removed off site without a valid gate pass.
• All other vehicles entering and exiting the company premises are searches at the security gates.
• Ensure that any person suspected to be under the influence of any intoxicating substances is tested and correct disciplinary action is followed.
• Ensure that the risks relating to the safety, health and environment for all our employees are minimised as far as possible.

Contractor’s Management

• Ensure contractor compliance in respect of all SHEQ matters.
• Load contractor information on Rapid system.
• Ensure that contractor’s health and safety policies and standards are in place.
• Assist and support contractors in the preparation of risk assessments and safe working procedures.
• Ensure contractors are audited and meet the branch and site SHEQ requirements.
• Create and update SHEQ files for customers.

Requirements:

• Matric, Grade 12 or equivalent qualification.
• Relevant tertiary qualification, (NQF 6) National Safety Diploma, Safety Management or Environmental Management or studying towards that.
• SAMTRAC would also be an advantage.
• Internal Auditor’s or ISO related qualification – ISO 9001, 14001, 45001, NOSA.
• Minimum 5 year’s relevant experience of which 2 to 3 years must be in a supervisory role.
• Code 8 driver’s licence.
• Experience in root cause analysis techniques or incident cause analysis methods.
• Sound working knowledge of OHSACT 85, related safety legislation and ISO standards.
• Embrace and drive change through visible SHEQ values.
• Proven ability to work within stringent deadlines.
• Ability to work under pressure and within a high-pressured environment.
• Ability to communicate business decisions and changes to working practices clearly.
• Ability to demonstrate a professional and objective perspective at all times.
• Ability to work flexible hours as and when required.
• Excellent commercial and customer-oriented awareness.
• Finely tuned diversity awareness, excellent communication and interpersonal skills
• Excellent information sharing at all levels, confident in presentation skills, internal and external.
• Ability to interact with all levels of people with the organisation, ability to challenge and influence where necessary,
• Ability to work independently and as part of a team.
• Ability to travel as and when required.

Please consider your application unsuccessful if you have not received a response within two weeks of applying.