SUMMARY:
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POSITION INFO:
Qualifications: • Grade 12 • Degree \/ Diploma in Quality or Safety Management • Computer Literacy (MS Office – Excel, Word, PowerPoint and Outlook) • Attention to detail • Good administration skills Job Requirements: • Minimum 3 years’ experience as a SHEQ supervisor (packaging industry advantageous) • Ensure specific activities and duties are performed in accordance with Company Policy, Customer Requirements and ISO Standards, eg. ISO9001, ISO14001, ISO18001 (Health & Safety), FSC and FSSC22000”. • Ensure specific activities and duties are performed in accordance with Company Policy, Legal and Statutory Requirements, OHSAS18001 and ISO ISO14001. • Act as document and data controller for ISO9001; ISO22000. • Maintaining the SHEQ link in the communication chain to facilitate the accurate and efficient interchange of information to all relevant stakeholders in- and externally. • Ability to work under pressure • Ability to focus, prioritize and good time management • Ability to work independently without supervision. • Ability to work outside normal working hours when necessary (eg. prepare for audits etc) Your key responsibilities will be: Legal : • Ensure all legal appointments are current, signed and kept on file • Chair monthly safety meeting • Receive and review completed monthly stacking surveys, safety representative inspections, job observations and toolbox talks and file • Ensure that all required permits are applied for within the required time and are up to date • Investigate any incidents\/accidents with team members, prepare and distribute investigation report within required time frame • Report IOD’s to Department of Labour & complete all relevant documentation, investigations, claims etc • Attend to inspection and maintenance of all fire equipment including required servicing Management System • Compile and distribute toolbox talks to all departments • Issue non-conformance reports and coordinate action on non-conformances • Liaise with departments to ensure that all MSDS are current and kept on file in areas of use • Liaise with contract managers to ensure compliance to contractor procedure • Compile safety files for contractors under your control • Audit all contractor files & perform site visits • Update system procedure, work instructions and records when required • Prepare presentations and minutes of safety and SHE-management meetings • Draw up a frequency chart for required items, such as inspections, testing, etc and update when completed • Attend \/ complete external customer audits and surveys when requested • Ensure regular testing of equipment related to emergency preparedness • Ensure all measuring devices are calibrated against set intervals • Update of display boards, notices and signs • Conduct internal audits in line with required standards and protocols • Follow up on non-conformances raised during internal, external and legal audits, surveys, third party, customer audits to ensure compliance to legal, management systems and customer requirements. • Prepare management review presentations, present review and distribute minutes. • Draw up annual objectives for all relevant Standards with approval of the various departmental heads and monitor progress monthly & feedback to KPI leaders. • Ensure accurate reporting and capturing of monthly EMS & H&S data Training • Conduct annual inductions with employees, contractors regarding SHE requirements • Attend to emergency preparedness and arrange for evacuation, fire and other drills and issue reports on such • Complete the Competency and Training matrix for SHEQ with input from line management and HR. • Assist with internal training where necessary for personnel. Reporting • Monitor usage of water, electricity, Heavy furnace oil, waste • Distribute reports on progress of non-conformances weekly • Compile required information for the company divisional office reporting system and input correct data • Compile a month end report for SHE and distribute • Chair monthly SHE Committee meetings • Ensure that risk assessments are in place for ALL activities & that supervisors train their teams on their applicable risk assessments Other functions • Oversee pickups and disposal of waste, check and sign off • Assist line management with SHE issues • Carry out any other reasonable tasks that may be required from Management.
