Sales Administrator

SUMMARY:
Are you a proactive and detail-oriented Sales Administrator looking to join a dynamic sales team where you will provide essential support to the Sales Executives, assisting with the management of client portfolios and ensuring smooth day-to-day operations.
 
Our client, based in Paarden Eiland, provides high-end products to the building sector. The role will include preparing quotes, handling product costing, generating invoices, and ensuring all sales documentation is accurate and delivered on time.
This position requires a driven individual with strong organisational skills, excellent attention to detail, and the ability to work in a fast-paced, customer-focused environment.

POSITION INFO:
REQUIREMENTS

• Matric
• 3 – 5 years’ experience in a sales administration role
• Working skills on MS Office including Word and Excel
• Previous experience working in the building industry – Advantageous
• Must be fluent in English (excellent verbal and written communication skills)
• Valid driver’s license and own vehicle
• Working hours: Monday – Friday 08:00 – 17:00; two Saturdays per month 08:30 – 14:00

• Assist the sales executive/s in achieving and superseding their sales target by providing administrative support
• Have excellent customer service skills in order to assist their sales executive’s clients in person
• Document and follow through on all processes and procedures relating to the sales process
• Take sales calls and enquiries on behalf of the sales executive/s
• Deal with website enquiries/leads and responding to them
• Assist sales executive’s clients in the showroom
• Assist walk-in clients in the showroom as a back up to customer service
• Quoting, check stock and prices
• Process drawings to costing for quotes
• Handling e-mail correspondence
• Follow up telephonically after sending quotations and sales orders
• Following up on payments and signed documentation on confirmation of sale
• Ensuring that all relevant information is added to the order on acceptance
• Booking off material and processing of orders
• Issuing sales order to the factory
• Coordinating templates with client and factory
• Dealing with discrepancies between client’s drawings and templates
• Arranging and confirming delivery and installation dates with the client
• Generating purchase orders for local suppliers of services and stock
• Obtaining quotations from outsourced contractors