Sales Administrator

SUMMARY:
Sales Administrator
Location: Johannesburg
Reporting to: Chief Executive Officer
Industry: Power & Network Infrastructure (Data Centre / Telecoms / Mission-Critical Environments)
My client supplies integrated power and network infrastructure solutions operating within telecom, fibre and data centre environments where accurate forecasting, structured sales reporting and pipeline visibility are critical to operational planning and stock control.

POSITION INFO:
Role Overview
The Sales Administrator will provide structured oversight and coordination of the entire sales function.
This role is not purely administrative — it is analytical, strategic and operational. The successful candidate will ensure the CEO has real-time visibility into:

• Sales pipeline status
• New project opportunities
• Market trends
• Reasons for lost projects
• Pricing performance
• Sales team activity and performance metrics

1. Sales Pipeline & Performance Oversight

• Maintain and manage an accurate sales pipeline register
• Track new project opportunities and probability weighting
• Monitor monthly and annual sales budgets
• Analyse win/loss ratios and document reasons for lost projects
• Produce structured monthly sales performance reports for the CEO
• Identify sales trends and emerging opportunities

1. Sales Administration & Coordination

• Oversee quotation processes and follow-ups
• Support invoicing coordination and documentation flow
• Maintain CRM and customer database integrity
• Coordinate internal and external sales activities
• Organise and coordinate sales meetings

1. Strategy Execution & Reporting

• Assist in executing sales strategies set by management
• Monitor implementation and measure results
• Provide structured feedback to management on performance gaps
• Support pricing strategy management and margin tracking

1. Market & Customer Intelligence

• Conduct market research and competitor analysis
• Gather customer feedback
• Track industry developments within telecom and data centre sectors
• Identify product gaps and new market opportunities

1. Sales Content & Governance

• Develop and maintain sales policies and processes
• Maintain a structured sales content repository
• Standardise proposal templates and pricing schedules
• Assist in developing account management structures

1. Sales Team Support & Development

• Support and coordinate training initiatives
• Assist in motivating and aligning the sales team
• Help structure account and product management responsibilities
• Ensure professional, customer-centric service standards are maintained

1. Marketing & Product Support

• Coordinate product marketing materials
• Assist with social media content development
• Support digital channel development
• Assist with product launches and internal training coordination

• Relevant tertiary qualification (Business, Marketing, Sales Management, or similar)
• 5+ years’ experience in sales administration, sales operations or commercial coordination
• Strong analytical ability and experience with sales reporting
• Advanced Microsoft Excel skills
• Experience managing CRM systems
• Experience working in technical, engineering or infrastructure-based environments

• Exposure to telecom, power systems or data centre markets
• Experience in pricing strategy or margin management
• Experience supporting product launches
• Understanding of stock forecasting principles

• Highly analytical and detail-oriented
• Commercially aware
• Strong reporting and presentation skills
• Structured and process-driven
• Confident engaging with senior leadership
• Strong communication and coordination ability
• Proactive and self-driven