Sales Support Administrator/PA

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POSITION INFO:
Position: Sales Administrator \/ Personal Assistant (PA) Location: Pomona, Kempton Park Salary: R15 000 – R18 000 Basic per month (Depending on Experience) Benefits: Medical Aid and Pension Fund Overview Our client, based in Pomona, is seeking a proactive, organised, and detail-oriented Sales Administrator \/ Personal Assistant to provide administrative, sales support, and personal assistant functions within a fast-paced office environment. The successful candidate will play a key role in supporting the sales team, ensuring accurate administration, preparing quotations and invoices, and assisting management with day-to-day PA duties. This position is ideal for someone who enjoys working in a varied role and can manage multiple priorities while maintaining a high level of professionalism. Key Responsibilities Sales Administration Prepare and process customer quotations accurately and timeously. Generate customer invoices and ensure all documentation is complete. Assist with sales order processing and follow up on outstanding quotations. Liaise with customers regarding quotations, orders, and delivery updates. Maintain accurate customer records and sales documentation. Assist with preparing sales reports and general sales administration. Administration Perform general office administration and data capturing. Filing and maintaining both electronic and manual filing systems. Prepare and process company documentation. Manage incoming and outgoing correspondence. Maintain office records and ensure administrative accuracy. Order and manage office stationery and supplies. Ensure the office remains organised and well maintained. Personal Assistant Duties Provide administrative support to management. Manage diaries, appointments, and meeting schedules. Arrange meetings and prepare meeting documentation where required. Screen telephone calls and correspondence. Assist with travel arrangements and bookings when necessary. Handle confidential information with discretion and professionalism. Follow up on outstanding tasks and ensure deadlines are met. Reception & Office Support Welcome clients and visitors in a professional manner. Answer and direct incoming telephone calls. Ensure the reception and office areas remain neat and presentable. Assist with general office support and ad hoc duties as required. Minimum Requirements Previous experience in a Sales Administration, Office Administration, Executive Assistant or Personal Assistant role. Experience preparing quotations and customer invoices. Strong administrative and organisational skills. Excellent verbal and written communication skills. Professional, well-presented, and customer-focused. High level of attention to detail and accuracy. Ability to multitask and prioritise effectively. Strong problem-solving abilities. Ability to work independently as well as within a team. High level of confidentiality and professionalism. Computer Skills Proficient in Microsoft Office (Word, Excel, Outlook). Experience working on ERP or accounting systems will be advantageous. Accurate data capturing skills. Personal Attributes Highly organised and efficient. Excellent time management skills. Friendly and approachable personality. Professional telephone etiquette. Strong work ethic and willingness to assist where needed. Ability to work under pressure and meet deadlines. Adaptable and proactive with a positive attitude. Package Basic Salary: R15 000 – R18 000 per month (Depending on Experience) Medical Aid Pension Fund Ideal Candidate The ideal candidate will have experience in a busy office environment where they have supported both the sales function and senior management. They will be confident preparing quotations and invoices, managing administrative processes, coordinating diaries and appointments, and ensuring the office operates efficiently. A proactive \"Girl Friday\" approach, with the willingness to assist across multiple business functions, will be essential for success in this role.