Sales and Administrative Assistant

SUMMARY:

Job Title: Sales and Administrative Assistant   Location: Fourways, Gauteng Industry: Water Treatment  Type: Permanent  | On-Site        Environment: Fast-paced

About the Role
The Assistant will provide operational, administrative, and coordination support across internal sales,
supplier management, client account management, and human resources functions. This role is critical
to keeping the company's business operations organised, compliant, and responsive to both client and
supplier needs.

POSITION INFO:
What you’ll be doing

• Internal sales support:
  • Assist in preparing and submitting quotations for spares, projects, and O&M contracts.
  • Support procurement activities by coordinating the purchase and distribution of spares and consumables.
  • Maintain and update order records in the CRM system to ensure accurate tracking and reporting.

• Supplier management support:
  • Help identify and source new suppliers to reduce dependency and mitigate risks related tolead times and pricing.
  • Assist in building and maintaining supplier relationships to secure better discounts, shorterlead times, and favourable payment terms.
  • Provide administrative support in supplier performance monitoring and record-keeping.

• Client account management support:
• • Assist in tracking client invoices including O&M-related billing
  • Assist with payment follow-ups and collections to support healthy cash flow.
  • Update and track invoices in the ERP system

• Human resources support:
  • Facilitate onboarding processes for new employees, including inductions and documentation.
  • Provide assistance with payroll administration for company operators (O&M).
  • Assist in developing and maintaining HR files (medicals, training records, warnings, etc.).
  • Support drafting, updating, and implementing HR policies.

• Diploma or degree in Business Administration, Finance, HR, or related field preferred.
• Minimum of 2–3 years in administrative, sales support, or HR functions.
• Exposure to CRM/ERP systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
• Strong organisational and multitasking abilities.
• Ability to prioritise tasks in a fast-paced environment.
• Ability to work collaboratively across departments.
• Valid driver’s licence and own, reliable vehicle.

• Work as part of an industry-leading team.
• Assist with varied, interesting projects.
• Competitive, cash-only package: R15 000 - R20 000 per month (CTC). - Dependent on qualification, experience and interview performance.

• This position requires a valid, South African driver's license and OWN VEHICLE.
• The company is located in the Fourways area, close to Steyn City.