School Secretary

Recruiter:

Lesley Snyman & Associates

Job Ref:

1618897729

Date posted:

Tuesday, November 25, 2025

Location:

Sandton, South Africa

SUMMARY:
-

POSITION INFO:

To provide professional, efficient, and organised administrative and front-office support to the Intermediate Phase. This role ensures smooth daily operations, effective communication with parents and staff, and a welcoming environment for learners and visitors.

Qualifications and Minimum Requirements:

Matric (Grade 12) is essential
A relevant certificate or diploma in reception, office management, administration, or secretarial studies is preferred
Experience in reception, office administration, or PA support
Computer literacy is essential - proficiency in Microsoft Office (Outlook, Word, Excel)
Working knowledge of Occupational Health and Safety (OHS) standards and emergency protocols
Experience working in a school environment is essential

Key Performance Areas:

Welcome and assist learners, parents, and visitors in a professional manner
Manage incoming calls, emails, and enquiries
Maintain reception order, visitor logs, and access control processes
Handle documentation, filing, correspondence, and general office administration
Maintain accurate learner and parent records
Prepare documents, reports, letters, and communication for the school
Assist with academic and operational tasks such as timetable updates, assessment coordination, and staff communication
Support the coordination of phase events, activities, and academic functions
Assist with basic first aid when required
Distribute notices, circulars, and updates to parents and staff
Ensure smooth communication between the teachers, learners, and parents
Draft and format documents and messages when required
Manage diaries and schedules for the intermediate school
Coordinate meetings, book venues, arrange logistics, and prepare required materials
Use school systems such as SASAMS (or similar)

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