Secretary Executive Quality

Recruiter:

Milton Resourcing

Job Ref:

JHB001614/TM

Date posted:

Tuesday, May 20, 2025

Location:

Pretoria, South Africa

SUMMARY:
ð We're Hiring: Secretary Executive â Quality ð
Position Type: Fixed Term Contract (6 months)
Location: Pretoria North
Department: Quality
Reporting to: Executive Manager

Are you a highly organised professional with a passion for supporting leadership and driving administrative excellence? Weâre looking for a Secretary Executive to join our dynamic Quality team. This is your opportunity to provide critical support to the Executive Manager and contribute to the effective and efficient functioning of the department.

POSITION INFO:

Key Responsibilities:

Provide high-level administrative and secretarial support to the Executive Manager and Head of Department.
Manage the Executiveâs daily schedule, ensuring all meetings, deadlines, and priorities are well coordinated.
Coordinate and maintain accurate records of departmental operations, meetings, and action items.
Liaise professionally with internal and external stakeholders, facilitating effective communication and timely follow-ups.
Ensure all presentation materials and reports are prepared to a high standard and distributed to relevant parties.
Collate data from multiple departments to compile reports, documentation, and presentations.
Update dashboards to support company quality systems, follow up on queries, and escalate issues when necessary.
Arrange travel logistics and process travel claims efficiently.
Support department-related projects and ensure compliance with company policies and procedures.

Preferred Candidate Profile:

Matric (Grade 12) â essential
Diploma in Office Administration / Secretarial â required
Minimum 5 years' experience in office administration, with at least 2 years in an executive support role

Key Skills and Competencies:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong knowledge of office administration and recordkeeping systems
Exceptional organisation and time management
Professional understanding of executive protocol and etiquette
High level of discretion and confidentiality
Familiarity with procurement processes

If you're a proactive, detail-oriented professional who thrives in a fast-paced environment and values discretion and efficiency, weâd love to hear from you.
ð© Apply now and take the next step in your career journey with us!

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