SUMMARY:
Management assistance to the office of the Director: ICT services by providing professional secretar
POSITION INFO:
Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan. CORE PURPOSE OF JOB Management assistance to the office of the Director: ICT services by providing professional secretarial and administration support in terms of: Budget administration and monitoring General and project administration functions Internal and External public relations and liaison English Language and Editorial services KEY PERFORMANCE AREAS Manage the schedules and calendars of the Director. This extends to include arranging meetings coordination and travel arrangements etc. Granting access to the ERP system (ITS) and keeping record of the same. Coordinating arrangements, meetings and\/or conferences. Take dictation and write correspondence. Prepare reports, presentations and correspondence accurately and swiftly. Create and organise information and generate reference tools for easy use. Answer and screen telephone calls, and respond to emails, messages and other correspondence. Operate and maintain office equipment. Ensure efficient and effective administrative information and assistance. Thorough understanding of clerical and secretarial principles. Organisational skills and detail orientation including filing and record management. Ability to work under pressure and meet deadlines. Good written and verbal communication skills. Proficient in Microsoft Office, and business communication software CORE COMPETENCIES Strong organisational skills Strong computer skills (ITS, MS Office, Internet, e-mail) Good verbal and written communication skills Good time management skills Excellent interpersonal skills REQUIREMENTS Required minimum education: M+1 qualification in (e.g. secretarial\/office management\/public relations & communication Required minimum experience: Atleast 2-4years _work related experience in which competency has been gained. SCREENING QUESTIONS Possess a thorough knowledge of Microsoft Office, email and office software Have appropriate knowledge and experience in Office Administration functions. Possess good organizational skills. Have excellent interpersonal skills. Ability to use own initiative, work independently and maintain confidentiality. Have strong written and oral communication skills. Ability to take and compile concise minutes\/notes at meetings. Have a good understanding of Project Administration functions and software. Adherence to the Values of the NMU SALARY RANGES (Peromnes) Cover letter Equity targeted groups to be specified on the advert
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