Senior Administrator (Operations)

SUMMARY:
The purpose of this position is to provide administrative support to the Manager and department and ensure efficient and professional running of the office.

POSITION INFO:

• Key areas of responsibility will include:
• Sorting of correspondence and proper filing of all office documents.
• Answering the telephone, screening calls and taking messages.
• Organizing travel arrangements i.e. flights bookings, accommodation and transport arrangements as and when required.
• Diary management - co-ordinating of meetings.
• Drawing up of various operational reports.
• Preparing information for Financial reporting – Moss / GL Accounts.
• Prepare Power point presentations.
• Ordering and monitoring of stationary for the office.
• Assisting in queries and other delegated tasks.
• Adherence to the POPI ACT.
• Processing of Payroll orders / Terminations.
• Adhoc calls to Clients on service levels.
• Dealing with Client complaints.
• Resolve pay queries escalated to Senior Management.
• Load bonuses / allowances / salary deductions
• Process leave / sick leave / unpaid leave / maternity leave etc.

• Qualifications, experience and other competencies required:
• Administration / Secretarial qualification
• At least 2 – 3 years experience in a similar position
  • Strong interpersonal and communication skills with diplomacy and tact and ability to interact effectively at all levels
  • Should be able to work independently, proactively and use initiative
  • Ability to work under pressure and meet deadlines
• Accuracy and high methodical working methods are required
• Ability to maintain confidentiality and handle office matters with utmost professionalism
• Computer literacy – Excel (advance), Word, Power Point and Outlook
• Exposure or experience in a previous senior admin position would be an advantage
• Experience working in the Security Industry will be a major advantage.
• Clear criminal record.
• Willing to work extended hours if need be.

NB! This job is now closed. You can apply for other jobs by uploading your CV.