Senior Office Administrator

SUMMARY:
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POSITION INFO:

Location: Cape Town (Black River Park)
Employment Type: 12 month fixed-term contract. 

A well-established organisation is seeking an experienced and highly organised Senior Office Administrator for a 12 month fixed-term contract, to support the smooth and efficient running of daily office operations. This role is central to ensuring staff are supported, office systems run effectively, and administrative processes are well coordinated. The successful candidate will act as the main point of contact for office operations, supplier management, staff support, and event coordination. This is an ideal opportunity for a proactive professional who enjoys structure, multitasking, and working in a fast-paced, collaborative environment.

? Key Responsibilities

• Manage and coordinate organisational calendars using Google Calendar and Microsoft Outlook, ensuring meetings, events, and deadlines are effectively scheduled.

• Oversee general office administration, including managing cleaning staff and maintaining a professional office environment.

• Provide basic IT support to staff and liaise with external IT service providers for troubleshooting and technical assistance.

• Source, negotiate with, and manage suppliers to ensure timely delivery of goods and services.

• Coordinate courier services for publications and materials through Postnet.

• Assist with organisational payments by preparing and submitting weekly payment requisitions in line with financial procedures.

• Perform mid-month and month-end reconciliations of company bank cards using Expensify.

• Maintain adequate stock levels of office supplies and manage replenishment of stationery and electronic consumables.

• Plan and coordinate events, including partner meetings, workshops, and conferences.

• Maintain systematic filing and document management using OneDrive and Dropbox.

• Provide additional administrative and operational support as required by senior management.

? Minimum Requirements

• Higher National Diploma or Degree in Office Administration, Business Management, or a related field.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong experience in event planning, coordination, and stakeholder engagement.

• Confident use of digital calendars (Google Calendar and Outlook).

• Experience organising and hosting online meetings via Teams, Zoom, and similar platforms.

• Basic bookkeeping and financial reconciliation knowledge (advantageous).

• Minimum of 10 years’ experience in office administration, office management, or a senior administrative role.

• Excellent communication, interpersonal, and problem-solving skills.

• Highly organised, proactive, and able to work independently while managing multiple priorities and deadlines.