Senior Administrator - Westville, KZN (EDAS)

SUMMARY:
VACANCY: SENIOR ADMINISTRATOR 
Location: Westville, Durban

We are seeking a highly organised, professional, and proactive Senior Administrator / Personal Assistant to provide executive, administrative, secretarial, and marketing support to Divisional Managers in a Civil Engineering Consulting Environment.


Key Responsibilities

• Provide high-level administrative, secretarial, and personal assistant support.
• Manage executive diaries, meetings, travel arrangements, and correspondence.
• Prepare reports, presentations, meeting minutes, and business documentation.
• Coordinate office administration, events, and stakeholder engagements.
• Process invoices, quotations, and related administrative documentation.
• Assist with the preparation and submission of bids, tenders, and proposals.
• Support marketing, branding, communication, and social media initiatives.
• Maintain filing systems, databases, records, and confidential documentation.
• Liaise professionally with clients, suppliers, and internal stakeholders.

• Grade 12 (Matric) or equivalent.
• Relevant certification or training in Administration, Secretarial Studies, Office Management, Marketing, or a related field will be advantageous.
• Minimum 5 years' experience in a senior administrative, executive assistant, personal assistant, or similar role.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and any other business software applications.
• Experience with marketing software, digital platforms, and social media management would be an added advantage.
• Experience with invoicing, tender administration, and bid preparation.
• Excellent organisational, report-writing, and communication skills.
• Previous work experience within the Engineering Consultancy Industry will be advantageous.

• Exceptional administrative and organisational skills.
• Strong secretarial and executive support capabilities.
• Marketing and communication skills.
• High attention to detail and accuracy.
• Ability to work independently and manage multiple priorities.
• Professionalism, discretion, and confidentiality.
• Strong interpersonal, planning, and problem-solving skills.

POSITION INFO:
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