Senior Bookkeeper & Procurement Coordinator

SUMMARY:
Senior Bookkeeper & Procurement Coordinator

POSITION INFO:
Qualification Matric \/ Senior Certificate Bookkeeping or accounting qualification (for example ICB, a National Diploma or equivalent). Requirements Valid drivers license At least 5 years' bookkeeping experience, including bank reconciliations, creditors and debtors. Exposure to import administration, foreign payments or procurement administration. Working knowledge of Sage Pastel\/Fusion Software (MiFusion) and Nedbank business banking. Strong Excel skills. Experience with Fusion \/ MiFusion or another ERP migration. Debtors discounting and credit insurance (CGIC). Incoterms and import documentation. Experience reviewing or guiding the work of junior staff. A background in food ingredients or commodities trading. High accuracy and completeness, with the ability to review other people's work constructively. Ownership and accountability: follows issues through to resolution. Persistent, structured follow-up with suppliers, banks and insurers. Comfortable working on instructions while managing own deadlines. Discretion with financial and banking information. Duties Bookkeeping and Finance Foreign banking Capture statements for the CFC account, reconcile it, save the reconciliation on the server, and resolve currency differences. Load foreign suppliers as beneficiaries on Nedbank and capture foreign payments with full supporting documents for approval. Generate APN (Advance Payment Notification) on e-filling for advance foreign payments Share EDI documents with bank when required. Update the foreign supplier summary after each payment. Maintain the forex summary and reporting on FECs. Debtors finance and credit risk Prepare and submit debtors discounting (Stucky) submissions to the bank. Maintain the debtors credit insurance policy with CGIC. Follow up on customer credit applications and credit limit increases, and update the accounting system with the outcomes. Oversight and support Review bank reconciliations, creditor reconciliations and allocations prepared by the finance administration team, and check that they are accurate and complete. Support the debtors and creditors team with queries, allocations, statement reconciliations and month-end deadlines. Reconcile all service supplier accounts. Assist the accountant with month-end close, reconciliations, expense schedules and audit preparation. Identify duplicate payments, unallocated receipts and missing invoices, scrutinize expense allocations and follow them through to resolution. Scrutinize inter branch transfers (IBTs) and stock adjustments to reflect accurate cost. Procurement administration Performed on instruction from management or, in future, the dedicated procurement person. Request, follow up and capture quotes from foreign suppliers, and maintain the quotes database. Keep the foreign supplier summary up to date with shipments, ETAs and status. Follow up on product specifications and samples until they are received and filed. Support local procurement administration as volumes grow. Act as the administrative link between procurement, finance, suppliers and freight agents. Systems and general administration Raise foreign purchase orders and process goods received notes (GRNs). Document finance and procurement processes, and recommend improvements to controls and workflows. Maintain vehicle logbooks and monitor fuel consumption. Provide general finance and administrative support as required.