Senior Bookkeeper

Job Position: Senior Bookkeeper

Ref: 3829

Location: Port Elizabeth (near Deal Party)
Salary: R15 000 to R18 500 per month CTC commensurate with experience and qualification

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Qualifications / Requirements:

• Bookkeeping experience, gained in a FMCG retail
• Proven and strong Bookkeeping background and ability to cope well under pressure and deal with high volumes
• Confident, assertive, strong and deadline orientated
• Experience with:
• Books up to trial balance level
• Cashbook control and reconciliations, including to bank statements
• Review creditors supplier recons
• Load creditors / sundry payments on the bank
• Debtors control
• Weekly cash forecast
• Payroll
• Submit Emp201’s
• Pastel and Excel experience

Key Performance Areas:

• Sales:
• Complete weekly, monthly sales report for FMCG retailers and senior management
• Ensure collection of few debtors sales (mainly internal and related companies)
• Ensure debtors are credit worthy
• Suppliers:
• Review Creditors Clerks’ supplier’s recons
• Load creditors and/or sundry payments on bank and/or check creditors payments and release payments
• Ensure creditors gets paid timeously to utilise discount
• Cash Book and banking:
• Process the cashbook payments and receipts accurately in Pastel Evolution
• Reconcile cashbook to bank statement daily
• Control cheque books, internal discount cards and loan vouchers
• Ensure enough cash in bank for debit orders, payments and transfer excess cash to investment account
• Weekly cash forecast of creditors that must get paid
• Check / oversee staff performing parts of above mention functions
• Payroll:
• Prepare the small internal staff payroll
• Ensure hours, loan deductions, overtime, expenses are recorded correctly
• Manage record keeping filing of labour issues
• Calculate Department Managers incentives accurately and with General Managers approval
• Submit Emp201’s monthly and Emp501’s twice a year
• Check the larger outsourced staff payroll hours to the time keeping system
• Check the outsourced payroll deductions are correct
• Liaise with outsourced HR on any corrections or errors, timeously
• Check that ETI for month have been calculated correctly
• Report any issues to the General Manager
• Prepare labour report monthly
• Check and oversee/train staff performing parts of these above mentioned functions
• Audits, Stock Counts and Monthly Management accounts:
• Assist in the evenings with stock counts twice a year, if required
• Audit stock count top values next day to ensure system records stock accurately
• Prepare Pastel set of books to trail balance each month and prepare Management Account(s) and vat returns for Senior Management to review
• Reconcile all accounts by month end and meet deadlines for Management Accounts deadlines
• Assist Auditors on yearly audit
• Reconcile and balance related parties loan accounts
• On the monthly basis forward a completed and verified trial balance to Group Accountant to prepare the management account
• Ad hoc duties:
• Complete insurance claims
• Help other branches out when Bookkeeper is on leave