Senior Buyer

SUMMARY:
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POSITION INFO:

Our client based in Ottery, Cape Town is looking for a Senior Buyer to join their manufacturing team. As the Senior Buyer, you will report to the Supply Chain Manager.

Responsibilities

PO Generation:
• Generate purchase orders based on demand and inventory levels.
• Ensure accuracy and completeness of PO details.
• Collaborate with various departments to finalize purchase orders.

Updates:
• Maintain accurate records of procurement activities.
• Keep track of changes in delivery schedules, quantities, or specifications.

Notifications:
• Communicate with suppliers regarding order confirmations, changes, and updates.
• Inform internal stakeholders about procurement-related matters.

Receipts (GRN/LCT - Goods Receipt Note/Landed Cost Tracking):
• Coordinate with logistics and warehouse teams for smooth receipt of goods.
• Verify received goods against purchase orders and resolve discrepancies.

Shipping/Transport Arrangement:
• Coordinate shipping logistics with freight forwarders and carriers.
• Ensure timely and cost-effective transportation of goods.

Clearing:
• Manage customs clearance processes for international shipments.
• Ensure compliance with import/export regulations.

Transfers:
• Facilitate the transfer of goods between different locations or departments.
• Coordinate inventory movements effectively.

Intercompany POs Generation:
• Generate purchase orders for transactions between different company entities.

Safety Stock Management:
• Monitor inventory levels to maintain an appropriate safety stock buffer.
• Replenish inventory as needed to avoid shortages.

Price Changes:
• Stay updated on price fluctuations and negotiate with suppliers for favorable terms.
• Update systems with revised pricing information.

International Suppliers Follow-up and Monitoring:
• Maintain regular communication with international suppliers to track order status and arrange timely collection of goods.
• Address any issues or delays in procurement processes.

Supplier Relationship Management:
• Build and maintain positive relationships with suppliers.
• Collaborate to improve supply chain efficiency and resolve issues.

Requirements

Qualifications and Experience:

• Relevant tertiary qualification or a related field with 3-5 years’ experience in a similar role.
• Supplier Management: Ability to establish and maintain positive relationships with local or international suppliers, ensuring timely deliveries, quality products, and effective communication.
• Procurement Experience: Demonstrated ability to make good procurement decisions aligned with demand and inventory levels. Experience collaborating with cross-functional teams to finalise purchase orders ensures seamless processes.
• Regulatory Compliance: Knowledge of relevant international trade and procurement regulations to ensure all transactions are compliant with legal and industry standards.
• Effective Communication: Previous experience in communicating with suppliers for order confirmations, changes, and updates. Proven ability to communicate effectively with internal stakeholders about procurement-related matters.
• Supplier Follow-up and Relationship Management: Demonstrated experience in maintaining regular communication with international suppliers to track order status. Prior engagement in addressing procurement issues or delays.
• Customs Compliance: Experience in managing customs clearance processes for international shipments and ensuring adherence to import/export regulations.
• Analytical Ability: Capability to analyse market trends, supplier performance, and cost-saving opportunities in the international procurement landscape.
• Problem-Solving: Aptitude for identifying and resolving issues that may arise during the international procurement process, such as customs delays, quality control problems, or supplier disputes.
• Attention to Detail: Meticulous in reviewing contracts, purchase orders, shipping documents, and invoices to prevent errors or discrepancies.
• Data Management: Proficiency in utilising Microsoft Excel and other procurement tools to maintain accurate records, track orders, and generate reports related to international purchases. Knowledge of Syspro will be an advantage.
• Cost Optimization: Dedication to seeking cost-saving opportunities in international procurement without compromising quality or compliance.
• Teamwork: Willingness to work closely with cross-functional teams, such as logistics, planning and finance, to ensure seamless end-to-end procurement of raw materials.
• Adaptability: Eagerness to learn and adapt to new procurement strategies, technologies, and best practices in the field of international procurement.