Senior Buyer

SUMMARY:

Senior Buyer (Contract) with experience in the Oil & Gas, Petrochemical or similar sector

POSITION INFO:

Job Objective:

• The accomplishment of all duties delegated by the Procurement Manager.
• The Supervision of allocated purchasing personnel.
• The procurement of allocated commodities at lowest cost consistent with requisition and project requirements and at correct delivery point within scheduled time limits.
• Ensure the competence and performance of supervised personnel within applicable schedules and manhour and cost budgets.

Key Accountabilities & Responsibilities:

• Assume the duties of Procurement Manager when so directed.
• Comply with, make known to supervised personnel and check their compliance with the following, as applicable:
  • Department and Project Procurement Procedures.
  • Licensors’, Clients’, and Company Secrecy Agreements.
  • Company policy and procedures for Quality Management and Design Safety.
  • Project specific and Corporate Supplier List.
• Perform discipline audits.
• Preparation of project Supplier Lists relative to commodity knowledger before issue.
• Ensure that supervised personnel, as appropriate by their respective job descriptions:
• RFQ Request for quotation process.
  • Preparation of project set-up i.e bidder lists , procedures, Procurement Schedules etc.
  • Prepare and issue RFQ packages (E-procure)
  • Arrange and attend with Senior Buyer pre-order meetings with Suppliers to confirm that all requirements will be met and that all commercial aspects including guarantees bonds etc are clarified. Issue notes of meetings.
  • Prepare quotation summaries, and (CBA) commercial bid analysis including recommendation to award.
  • Submit quotation summaries after technical approval to authorised Procurement Personnel for approval.
  • Issuing of procurement Schedule
• Prepare and issue Purchase Orders
  • Preparation of Purchase Order documents and issue for signatures in accordance with DOA
  • Prepare any necessary order variation summaries, and amendments.
  • Input all material progress data to relevant material management system or Progress Schedules.
• Managing of project Purchase Orders
  • Attend all required progress meetings, and issue necessary correspondence as required.
  • Prepare and distribute monthly Material Progress Schedule in accordance with requirements.
  • Expedite and release of all equipment and material and action comments on Expediting Reports.
  • Check and verify all necessary sub-orders that relevant standards and inspection requirements.
  • Check that Supplier''s documentation specified on the order is received on schedule.
  • Maintain checks and actions until all final documents are issued and all Suppliers’ final documents are received (all required certification, data books, manuals etc).
  • Operate the spare parts procedure and in particular check that:
• Purchase order Close outs
  • Ensure the correct close out of orders in compliance with Client/project specific procedures
  • Assist in the settlement of back charges and discrepancies when requested by authorised construction personnel
• Recommend to the Procurement Manager any necessary visits to Suppliers to apply pressure to maintain or improve performance.
• Maintain liaison with:
  • Proposals
  • Engineering Department
  • Project Control (Planning)
  • Edit all Expediting Reports, list actions required and actions taken.
  • Ensure the finalisation of all orders.
• Maintain relationship with Suppliers and their representatives by the use of impartial and competitive purchasing procedures, avoiding unethical practices.
• Maintain close awareness of the supply situation including area sources of supply, material availability and current delivery.
• When requested by authorised construction personnel, assist in settlement of back charges and discrepancies.

 Qualifications:

• Grade 12 / Matric
• Preferably Purchasing Diploma

Desirable

• Appropriate B (Commercial or Engineering)

Knowledge, skills and experience:

• 5/10 years’ experience in Oil and Gas related industries.
• Good project procurement experience.
• Procurement on a global basis.
• Proven supervisory experience within project teams.
• Proven ability to prepare negotiation strategies/techniques and lead negotiations.
• Very good knowledge of project procurement execution (cradle to grave).

Personal attributes:

• Action Oriented
• Good Negotiator
• Customer Focused – Upstream and Downstream
• Relevant Business Acumen
• Committed / Results Oriented

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