Senior Commercial Secretary

INTRODUCTION

A prestigious Law Firm in Rivonia is looking for a Commercial Secretary to provide secretarial and administrative support to the senior partner and department.

MAIN RESPONSIBILITIES

• Providing full secretarial support for Partner, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documents
• Strong administration and organisational skills to manage diary, answering telephone calls and tracking messages
• Strong Commercial background and typing of Commercial Agreements
• Formatting legal documents and incorporating amendments to documents
• Minute taking to be circulated weekly / monthly
• Maintain and update client contact details
• Prepare and maintain client files
• Preparing pre-bills and billing memos
• Managing Debtors
• Dictaphone and copy-typing of a wide range of documents
• General office and personal administration

REQUIRED EXPERIENCE AND QUALIFICATIONS

• Matric / Grade 12 - compulsory
• Secretarial diploma/ legal secretarial diploma/ paralegal qualification (advantageous)
• 12 - 15 years’ experience as a Commercial Secretary
• Excellent knowledge of MS programmes (advanced skills on MS Word and Excel)
• Knowledge on Practise Manager or similar accounting system
• Knowledge on FileSite
• Must be well-organised and meticulous
• Strong communication skills (verbal and written)
• Attention to detail
• Good interpersonal and communication skills (verbal and written)
• Must be conscientious and maintain confidentiality
• Honesty, reliability and punctual
• Ability to multi-task
• Ability to work well under pressure and in a fast-paced environment
• Excellent client relationship skills
• Work flexible hours when required