Senior Creditor

SUMMARY:
The Senior Creditor is a newly created senior role in the SA Finance team, established to bring discipline, supervision and proper segregation of duties to the accounts payable function across the group. The role is the supervisory and review counterpart to the Junior Creditor, who performs the high-volume invoice capture and reconciliation work.
The Senior Creditor owns the daily cashbook function, supervises the AP capture and reconciliation cycle for four transactional entities, oversees the AP cycle for four semi-active entities, and ensures monthly bank reconciliations are completed on time. The role is critical to closing key person risk in the AP function and to embedding proper SAP-based controls.

POSITION INFO:
Cashbook and bank reconciliation (primary ownership)

• Own the daily cashbook capture for Oza Logistics (OZA) and Zarbon Coal Trading (ZAR)
• Own the monthly cashbook capture for the semi-active entities (Zarbon Fuels, Oza Capital & Services)
• Own monthly bank reconciliations across all 8 in-scope entities
• Drive the implementation of SAP Cash & Banking (PA module) auto-allocation when delivered

• Supervise the Junior Creditor in the high-volume invoice capture and 3-way matching cycle across 4 transactional entities — 70/30 split of work, with Senior Creditor focused on complex matching, exception handling, and review
• Review and sign off the monthly creditor reconciliations (4 transactional entities, 4 semi-active entities)
• Provide oversight on the semi-active entity invoice capture cycle — typically 1.5 hrs/week per entity
• Embed the proper segregation of duties model — creditor team captures, accountants approve in SAP
• Liaise with the Transport Senior Creditor on the weekly payment run and funding forecast process

• Document standard operating procedures for cashbook, AP capture, AP reconciliation, and bank rec processes
• Embed and monitor the segregation of duties between creditor capture and accountant approval in SAP
• Maintain supplier master data integrity and review supplier additions/changes
• Identify automation opportunities in AP processing and work with the SAP team on configuration

• Support audit processes by ensuring AP and cashbook records are audit-ready
• Provide mentoring and coaching to the Junior Creditor on advanced AP techniques and supplier relationship management
• Be a backup for the Transport Senior Creditor on payment run preparation when required

• Minimum 5 years of accounts payable / creditor's clerk experience
• At least 2 years in a senior creditor or AP supervisor role
• Direct experience with high-volume invoice capture and 3-way matching (PO/GRN/invoice)
• Direct experience with supplier statement reconciliation and creditor reconciliation
• Direct experience with bank reconciliation in a multi-account environment
• Working experience with an ERP system (SAP, Sage, Pastel Evolution, or equivalent)
• Matric / Grade 12 with Mathematics or Accounting
• National Diploma or Certificate in Accounting, Bookkeeping, or Credit Management

• BCom Accounting or equivalent degree
• ICB qualification (Senior Bookkeeping or Financial Accounting)
• Credit Management certification (e.g. IMM Credit Management)
• Experience in mining, logistics, trading, or commodities sectors
• Working experience with SAP S/4HANA
• Multi-entity AP supervision experience
• Experience with VAT input recovery in a complex AP environment
• Experience with foreign currency supplier payments

• Strong working knowledge of accounts payable processes and best practice
• Strong working knowledge of MS Excel (pivot tables, lookups, filtering, basic formulas)
• Strong reconciliation skills — able to identify root causes of variances and resolve them systematically
• Knowledge of VAT input claim rules and SARS requirements for supporting documentation
• Knowledge of internal controls and segregation of duties principles
• Familiarity with bank statement formats, electronic payment systems, and treasury workflows