SUMMARY:
Job Specification: Procurement Officer
Location: South Africa
Industry: Hospitality / Luxury Game Lodge
Department: Finance / Operations
Reports to: Lodge Manager / Financial Manager
Job Purpose
To manage the lodge’s procurement processes, ensuring the cost-effective purchasing of goods and services while maintaining quality standards, supplier relationships, and compliance with company policies and South African regulations.
Key Responsibilities
Procurement & Purchasing
Source, negotiate, and procure goods and services (food & beverage, housekeeping supplies, maintenance materials, safari equipment, spa products, uniforms, etc.).
Obtain and compare quotations in line with company procurement policy.
Ensure competitive pricing without compromising quality.
Prepare and process purchase orders.
Supplier Management
Identify, evaluate, and onboard reliable suppliers (including local community suppliers where applicable).
Maintain supplier database and contracts.
Build strong supplier relationships and monitor performance.
Resolve supply or quality issues promptly.
Inventory & Stock Control
Work closely with department heads to monitor stock levels.
Prevent stock shortages or overstocking.
Conduct regular stock checks and reconciliations.
Coordinate with stores/receiving department for accurate deliveries.
Cost Control & Budgeting
Monitor procurement spend against budgets.
Identify cost-saving opportunities.
Assist in preparing procurement forecasts.
Ensure adherence to approved budgets.
Compliance & Administration
Ensure compliance with company policies and South African procurement regulations.
Maintain accurate procurement documentation and records.
Support audit processes.
Ensure ethical procurement practices.
Minimum Requirements
Grade 12 (Matric)
Diploma or Degree in Supply Chain Management, Procurement, Logistics, or related field
3–5 years’ experience in procurement (hospitality or lodge environment preferred)
Valid driver’s license
Proficient in MS Office (Excel essential)
Experience with procurement or stock control systems
Knowledge & Skills
Strong negotiation and supplier management skills
Understanding of hospitality stock requirements
Knowledge of food safety and storage standards
Excellent organizational and administrative skills
Strong financial and cost-control awareness
Ability to work under pressure and meet deadlines
High level of integrity and ethical standards
Competencies
Attention to detail
Problem-solving ability
Strong communication skills
Team collaboration
Planning and coordination
Initiative and proactive mindset
Working Conditions
Based at a remote game lodge location
May require occasional travel to suppliers
May be required to work weekends/public holidays depending on operational needs
POSITION INFO:
Job Specification: Procurement Officer
Location: South Africa
Industry: Hospitality / Luxury Game Lodge
Department: Finance / Operations
Reports to: Lodge Manager / Financial Manager
Job Purpose
To manage the lodge’s procurement processes, ensuring the cost-effective purchasing of goods and services while maintaining quality standards, supplier relationships, and compliance with company policies and South African regulations.
Key Responsibilities
Procurement & Purchasing
Source, negotiate, and procure goods and services (food & beverage, housekeeping supplies, maintenance materials, safari equipment, spa products, uniforms, etc.).
Obtain and compare quotations in line with company procurement policy.
Ensure competitive pricing without compromising quality.
Prepare and process purchase orders.
Supplier Management
Identify, evaluate, and onboard reliable suppliers (including local community suppliers where applicable).
Maintain supplier database and contracts.
Build strong supplier relationships and monitor performance.
Resolve supply or quality issues promptly.
Inventory & Stock Control
Work closely with department heads to monitor stock levels.
Prevent stock shortages or overstocking.
Conduct regular stock checks and reconciliations.
Coordinate with stores/receiving department for accurate deliveries.
Cost Control & Budgeting
Monitor procurement spend against budgets.
Identify cost-saving opportunities.
Assist in preparing procurement forecasts.
Ensure adherence to approved budgets.
Compliance & Administration
Ensure compliance with company policies and South African procurement regulations.
Maintain accurate procurement documentation and records.
Support audit processes.
Ensure ethical procurement practices.
Minimum Requirements
Grade 12 (Matric)
Diploma or Degree in Supply Chain Management, Procurement, Logistics, or related field
3–5 years’ experience in procurement (hospitality or lodge environment preferred)
Valid driver’s license
Proficient in MS Office (Excel essential)
Experience with procurement or stock control systems
Knowledge & Skills
Strong negotiation and supplier management skills
Understanding of hospitality stock requirements
Knowledge of food safety and storage standards
Excellent organizational and administrative skills
Strong financial and cost-control awareness
Ability to work under pressure and meet deadlines
High level of integrity and ethical standards
Competencies
Attention to detail
Problem-solving ability
Strong communication skills
Team collaboration
Planning and coordination
Initiative and proactive mindset
Working Conditions
Based at a remote game lodge location
May require occasional travel to suppliers
May be required to work weekends/public holidays depending on operational needs
