Senior Legal Secretary - Civil Litigation

SUMMARY:
Our client is seeking a highly skilled and experienced Senior Legal Secretary with expertise in civil litigation to join their dynamic legal team.

POSITION INFO:
Requirements:

• Minimum of 5 years of experience as a legal secretary, preferably with a focus on civil litigation. - not negotiable
• Proficiency in legal software and office applications, including Microsoft Office Suite, document management systems, and legal research tools.
• Strong understanding of civil litigation procedures, court rules, and filing requirements.
• Excellent organizational skills with the ability to multitask and prioritize assignments effectively in a deadline-driven environment.
• Exceptional attention to detail and accuracy in document preparation and proofreading.
• Excellent written and verbal communication skills, with the ability to interact professionally with clients, attorneys, and staff.
• Ability to work independently with minimal supervision and also collaborate effectively as part of a team.
• Flexibility to adapt to changing priorities and work extended hours when necessary to meet deadlines.
• Degree or certificate in legal studies or related field preferred.

• Provide comprehensive administrative support to attorneys specialising in civil litigation.
• Manage and maintain attorney calendars, including scheduling court appearances, depositions, meetings, and deadlines.
• Prepare, draft, and format legal documents such as pleadings, motions, briefs, subpoenas, and correspondence.
• Coordinate document production and discovery processes, including organizing, indexing, and filing case files.
• Assist in preparing for trials, hearings, and arbitrations by compiling exhibits, witness lists, and trial binders.
• Conduct legal research using online databases and other resources to gather relevant case law, statutes, and regulations.
• Communicate professionally and promptly with clients, opposing counsel, court personnel, and vendors.
• Manage and prioritize incoming communications, including phone calls, emails, and mail, ensuring timely responses and follow-up actions.
• Maintain confidentiality and adhere to ethical standards in handling sensitive information and client matters.
• Collaborate with other legal support staff to ensure efficient workflow and provide backup assistance when needed.