Senior Manager Fund Accounting

SUMMARY:
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POSITION INFO:

Purpose of role:

The Senior Fund Accounting Manager supervises the Fund Accounting unit. The Senior Fund Accounting Manager reports to the COO and assists on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs, etc.

Main Responsibilities

Operational

• Assist in performing all tasks necessary to achieve the organisation's mission.
• Work with the Executive Team on the strategic vision including fostering and cultivating stakeholder relationships.
• Assisting in the development and negotiation of contracts.
• Enhancement and automation of processes through utilisation of technology.
• Ensure adequate controls are installed and that substantiating documentation is approved and available such that it may pass independent audits.
• Work with the COO/Deputy COO to ensure programmatic success through cost analysis support and compliance with all contractual and programmatic requirements. This includes:

• Interpreting legislative and programmatic rules and regulations to ensure compliance with all statutory requirements.
• Ensuring that all statutory regulations and requirements are disseminated to appropriate personnel, and
• Monitoring compliance.

• Develop and maintain systems of internal controls to safeguard financial assets of the funds and oversee programs, the coordination and activities of independent auditors ensuring all audit issues are resolved, and all compliance issues are met.
• Oversee the production of monthly reports for use by the Executive Team, as well as the Board of Directors.
• Oversee and manage existing system controls and introduce new enhancements to streamline workflow and mitigate risk factors.
• Preparing and maintaining standard operating procedures throughout the Fund Accounting department.
• Development, implementation and management of effective financial controls.

Compliance

• Provide oversight and play a leadership role in the Compliance Management function to ensure that:
• the company compliance framework and policies are properly embedded and implemented in the business.
• there is regular reporting on compliance breaches and progress on mitigation and management plans.
• administrative penalties as a result of compliance breaches are minimised.
• Ensure compliance with regulatory requirements through adherence to policies, procedures and guidelines.
• Work closely with the Executive Team to ensure that all key risks are identified and are adequately communicated to the relevant business owners.
• Implementation of controls to mitigate fraudulent activities and misrepresentation of information.
• Enhancement and automation of the production of monthly management reports and board packs.

Customer

• Attend Board and Subcommittee meetings.
• Development stakeholder relationships.
• Ensure adherence to customer and service provider SLA’s.

People

• Train the Fund Accounting department and other staff on raising awareness and knowledge of financial management matters.
• Development and implementation of staff succession and growth plans.
• Effective team management and coordination of financial activities at all levels.
• Implement the culture transformation programme that will enable the delivery of Salt’s strategic intent and identified ideal behaviours, improve employee engagement and reduce employee turnover with the support of HR
• Develop a high performing team by embedding formal performance development and informal coaching.
• Implement talent acquisition, engagement and recognition process in line with this.
• To improve employee engagement, by building an engaged workforce by connecting with staff at all levels and soliciting regular feedback from staff (informal / formal)

RECORD KEEPING AND FILING

• Ensure all relevant documentation relating to the funds are saved in the member profile on the system
• Ensure appropriate notes are recorded in the member profile on the system
• Full fund administration system filing

REPORTING

• Prepare, analyse and present ad hoc reports as and when requested
• Prepare, analyse and present an accurate report for Trustees meetings
• Have the ability to report at Trustee meetings

QUERY RESOLUTION

• Attend to queries or inquiries by members within the required timelines
• Provide assistance to Employers or service providers where necessary

INNOVATIVE & TEAM PLAYER

• Be able to work independently with minimal supervision.
  • Abide by audit findings as directed by the COO
  • Build and maintain supportive relationships both internally and externally

RELATIONSHIP MANAGEMENT

• Build and maintain positive relationships with all clients and service providers
• Build and maintain supportive relationships with teams internally
• Ensure that all communication sent internally and externally is dealt with professionally

TIME MANAGEMENT

• Devote the whole of your time, attention and abilities during working hours to the discharge of your duties.
• Meet production standards in terms of quantity and quality.
• Manage work outflow timeously