Senior Payroll and HR Administrator

SUMMARY:
Our client is looking for a Senior Payroll and HR Administrator to join their team in Benoni

POSITION INFO:
Roles and Responsibilities
Key Responsibilities

• Full-Function Payroll (Sage VIP Premium v6.4a)
• Process and manage full monthly payroll for 180–190 employees.
• Handle payroll for fixed salaries; mixture of wages + salaries preferred.
• Capture new hires, terminations, salary changes, overtime, benefits, deductions.
• Maintain accurate employee master data (UIF, PAYE, bank details, tax status).
• Complete monthly recons:
• Payroll vs bank
• Payroll vs EMP201
• Leave balances
• Third-party deductions
• Ensure compliance with statutory obligations (PAYE, UIF, SDL).
• Prepare and submit EMP201 and EMP501; support audit processes.
• Handle all payroll queries from staff and management.
• Manage all third-party organisations (funds, medical aid, garnishees, etc.).
• Maintain audit-ready payroll documentation and records.

• Note: The business uses an external HR practitioner for chairing hearings, maintaining disciplinary records, and advising. This role is the internal point of contact.
• Internal HR point of contact for all staff & management queries, including:
• Guidance to managers on disciplinary steps, leave rules, warnings, and SOPs.
• Checking staff warning history and offences upon request.
• Managing requests for loans, advances, leave applications, and contract updates.
• Supporting onboarding, probation tracking, promotions, and offboarding.
• Preparing HR reports (absenteeism, headcount, leave summaries).
• Maintaining digital and physical employee files.
• Coordinating recruitment administration and staff movement documentation.
• Ensuring accuracy and compliance of HR processes with company policy and LRA.
• Assisting management with HR-related decisions and documentation.
• Being the “all-round” internal HR administrator through whom all staff queries flow before escalating to Effectus Harmony where needed.
• Candidate must be a fast learner, detail-oriented, and able to pick up internal processes quickly.

• Matric (Grade 12).
• Payroll certification (Sage certificates preferred).
• HR Certificate, Diploma, or Degree.
• 5+ years HR & payroll administration experience.
• Experience managing high-volume payrolls (180+ employees).
• Experience in retail or FMCG is beneficial but not required.
• Strong Sage VIP Premium.
• Solid understanding of SA labour law and payroll compliance.
• Strong Excel skills.
• High accuracy, integrity, and confidentiality.
• Ability to work under pressure and meet strict deadlines.
• Excellent communication and stakeholder interaction skills.

• High attention to detail & accuracy.
• Strong interpersonal skills; able to support managers at all levels.
• Ability to work independently and take ownership.
• Excellent organisational and administrative capability.
• Problem-solving mindset and willingness to learn.
• Professional, calm, and solution-driven under pressure.