Senior Programme Administrator

The Project Administrator provides assistance to the programme and project managers of large programmes;
The incumbent monitors project progress and provides project administrative support to enhance the project team's delivery efficiency;
The role incumbent is responsible for various administrative functions within a programme including:

• Programme Reporting;
• Preparing presentations and reports for various programme committees such Steerco’s, Exco’s, project team meetings, etc;
• Scheduling of meetings ;
• Meeting Minutes;
• Documenting and updating Risks, Actions, Decisions and Issues;
• Ensures all programme documentation is in place and updated accordingly;
• Updates and tracking of Programme Costs;
• Updates of the Programme Schedule;
• Assists Programme / Project Managers to monitor and track deliverables / milestones;
• Assists with onboarding of team members;
• Ensures Programme Governance Requirements are met and adhered to through-out the Programme Life Cycle;
• Update and Maintain the Programme on PMO Tools such as JIRA and Confluence;
• Setting up of workshops, etc.

Working hours are 08h00 – 17h00 Monday to Friday;
Due to the Nature of the Programme the incumbent is expected to be flexible on working hours and may be required to work outside normal working hours;
May be required to travel to the Head Office in JHB as needed.

QUALIFICATIONS
Minimum of two years programme administration experience, preferably in the Financial Services industry. A CAPM qualification would be highly beneficial.

Grade12
Certified Associate in Project Management (CAPM)

Proven experience programme administration;
Ability to apply theoretical knowledge and practical experience to analyse information within agreed parameters;
Be able to listen attentively, present information clearly and concisely and respond appropriately to the verbal and written communication of others;
Ability to select the most effective method of communication based on the content and purpose of the message;
Evaluates risk and identifies and mitigates problems in area of specialization.