SUMMARY:
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POSITION INFO:
Financial Administration
• Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting.
• Coordinate PPO time capturing by ensuring that all relevant resources have booked their monthly time on PPO before month-end closure.
• Manage account payments for various vendors.
• Create and manage Purchase Orders for all contractors on the programme.
• Resolve budget queries and report to Programme Manager.
Project Coordination/Support
• Support to programme manager and project team including managing PM diary and assisting with queries from large project team.
• Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO.
• Run stand-up meetings and communicate & follow up on actions and provide regular feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc.
• Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager.
• Quality Minute-taking & distribution within 48 hours (2 days).
• Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams.
• Accurate reporting according to standards (weekly dashboard & monthly progress reports).
• Maintain Programme data on PPO and SharePoint.
• Update of demand/supply for the programme on PPO
• Hardware/Software orders on SRS system = 5 working day SLA.
• Coordinate issues, dependencies & risks across sub-projects.
• Formalise Change Management process.
• Ensure proper project completion according to administrative guidelines.
• Update PSAMC document and follow up on deliverables.
• Hardware/Software orders on SRS system = 5 working day SLA.
• Coordinates project progress reporting using project management methodology.
• Monitoring project implementation dates and follow-up with stakeholders
• Arrange meetings, venues, catering, equipment set up & removal. (mostly virtual)
• Diary management: schedule & acceptance of meetings & project specific mail administration.
• Keep birthday, telephone or any other registers updated as required by the project.
• Create positive influence on morale of project team.
Implementation
• Ensures the procurement of services for the project.
• Coordinates the workload of the resources.
• Ensure the deliverables are tracked and that progress is reported.
• Facilitates the development of project plans.
• Facilitates the operations of the various Steering Committees.
Governance
• Follow PMO processes.
• Coordinate execution of the Programme in accordance with the methodology, governance & standards.
• Completion of templates within guidelines.
• Follow/use standards/processes/templates/filing/archiving guidelines as indicated on SharePoint.
Behavioural Competencies
• Collaboration: Unlocking Winning As One spirit by focusing on a better outcome for all, achieved through partnership and an open-minded approach to everything.
• Care: Serving with empathy and consideration, knowing that everything you do leave a lasting impact and legacy.
• Innovation: Always striving for continuous improvement to create value for stakeholders, society, and world.
• Integrity: Unwavering in our pursuit to do the right thing, resolute in your commitment to what's good for all stakeholders.
Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.
