Senior Project Coordinator - (CONTRACT)

SUMMARY:
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POSITION INFO:

Project Delivery:

Ensure accurate, timely, and proactive support to project managers through structured documentation, risk tracking, and coordination.

• Maintain accurate project logs and trackers (?95% of logs updated weekly)
• Identify and flag risks/issues weekly (?95% of risks/issues logged and updated)
• Support Project Managers in scheduling and documentation (100% of Project Manager support tasks completed on time)
• Participate in weekly project meetings to resolve blockers (tracked via attendance, updated JIRA boards or project artefacts)

Stakeholder Engagement & Communication:

Enhance stakeholder visibility and responsiveness through effective coordination and follow-up.

• Coordinate and document stakeholder meetings (?95% of meetings coordinated and documented on time)
• Track and follow up on action items (100% of action items tracked and updated weekly

Finance Management:

Support accurate and timely financial processing and vendor coordination to ensure compliance and visibility.

• Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting. Track and validate vendor invoices. Weekly updates on Invoice Tracker. PPO Report to Project Manager every two weeks.
• Maintain cost center allocation logs & manage project cost centres and reduce errors on cost centres by 90%
• Support SAP procurement entries
• Management of cost centre (including trains) by drawing MIS reports and ensuring correct costs are charged only (including asset management, VDI's , etc.)

Governance

Ensure compliance with governance standards through consistent documentation and audit readiness.

• Ensure templates are used consistently (100% template compliance)
• Track open audit items and follow up (track via Governance PPO report)
• Support audit readiness checks - PMA monthly meetings or updates

Support Process Implementation and Continuous Improvement:

Embed new processes and tools to improve delivery efficiency and team alignment.

• Participate in monthly process review sessions and propose at least 2 improvements per quarter
• Ensure 100% participation in PMA Pod syncs and SteerCo Port Syncs
• Track and report on adoption of new tools (e.g., Jira, financial tracker) with ?90% compliance

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