Senior Quantity Surveyor

SOUTH PACIFIC

Position Title: Senior Quantity Surveyor

• Carry out full contract servicing of projects including monitoring and reporting on the financial position of projects
• Manage project costs to achieve agreed or better levels of margin and profit for Company Construction by controlling expenditure and optimising revenue recovery, while achieving the required standards for time, quality and service

• Protect - believe all injuries are preventable, never walk past – speak up and take action, celebrate the good stuff, care for each other.
• Be Bold – be curious, have a go, strive for growth, find a better way.
• Customer Leading - put yourself in their shoes, anticipate and create solutions, make it easy, bring the wow!
• Better Together – Play fair, be honest and transparent, team up and achieve more, learn from each other

Internal

External

• Commercial Team
• Project Managers and project teams
• Health and Safety Team
• Clients and their representative and consultants
• Legal specialists
• Suppliers and Subcontractors

Key Accountabilities
Important results you must achieve that define the purpose of your job

Key Objectives
Key actions / processes required to achieve outcomes

Measurables

The goals on which you must focus to achieve your key outcomes

Commitment and compliance to all elements of Construction, Buildings Health & Safety policies and procedures

• Adhere to all FB and FCC Health, Safety and Environmental policies and procedures at all time
• Treat safety as a high priority, follow & demonstrate safe work practices and lead colleagues to do the same
• Demonstrate personal commitment and compliance to all elements of FCC, Buildings safety practices and commitments, managing personal safety and that of others so that no action or inaction causes harm
• Participate and champion Health & Safety
• Ensure all accidents/incidents and near misses are reported, recorded, reviewed and investigated
• Follow safe work practices and make sure you are trained before you use any company equipment or undertake anything unfamiliar or new. Wear PPE as required.
• Ensure place of work is clean and tidy.
• Conduct site visits, safety observations and attend safety meetings as necessary
• No breaches of safe working practices and policies
• Evidence of safety measures considered within work stream
• Evidence of participation in initiatives and identifying safety risks
• Contributes positively to FB/FCC safety performance indicators

Manage project costs to achieve agreed levels of margin and profit while still achieving the required standards for time, quality and service

• Review preliminary budget with Project Manager prior to commencement of project to develop a strategy for delivery that will protect, maintain/enhance the project’s margin position
• Establish and maintain commercially sound financial and management reporting systems for the project
• Ensure all staff have the financial and project management information they require to deliver projects within contractual requirements
• Manage project margins and ensure established financial budgets for projects are met
• Ensure progress claims and variation accounts are correctly certified and paid to enhance project cash flow
• Provide complete payment progress claims to the client and/or client representative including statement of project’s financial status to date and projection to completion
• Provide reports and pricing information to the client in relation to project activities, time and resource usage
• Manage debtors proactively
• Attend project meetings to communicate project-specific financial information
• Establish and manage petty cash system and purchase order usage on site ensuring appropriate authorisation in place
• Prepare final accounts.
• Project margins managed to budget or better
• Project cash flow maintained with, or better than agreed forecasts
• Progress claims prepared to standard and to time
• Documentation compliant with policies and procedures
• Financial and management reports prepared to standard and to time
• Timely closeout of final accounts
• Debtors managed vs plan
• Accurate petty cash and purchase order usage
• Quality of communications to clients regarding project performance.

Contractor and supplier management

• Make contractually and commercially prudent subcontractor and supplier subletting selections without compromising company/project quality and safety requirements in accordance with trade letting schedule/programme and within individual authority levels
• Pay subcontractor and supplier invoices in accordance with contractual, company and statutory requirements
• Negotiate, document and ensure sign-off of variations with clients, consultants, subcontractors and/or suppliers prior to implementation
• Provide commercial contracts to consultants, subcontractors and suppliers that are signed, prior to commencement of work on site, to enable disputes to be resolved promptly
• Proactively work to resolve disputes and claims with clients, consultants, subcontractors and/or suppliers so as not to unreasonably impact on project closure
• Maintain a project Disputes Register
• Understand terms and conditions of the Head Contract and all subcontractor and suppliers contracts including what has been clarified or excluded, ensuring payments are made in accordance with them
• Write clear and concise Notice to Subcontractors (NTS) and Notice to Consultants (NTC) as required and ensure that all contract instructions’ numbers are appropriately referenced.
• Quality of subcontractor and supplier subletting selections
• Compliance with subcontractor payment policies and contractual requirements
• NTS’s and NTC’s completed and issued correctly
• Stakeholder contractual issues are negotiated / mediated in a timely manner
• Current Disputes Register available for project.

Procurement and Risk Management

• Collect and understand the procurement information and requests from project teams including construction delivery, BIM, Design and etc.
• Use above information, prepare an accurate and timely procurement package and present it to contractor/suppliers for pricing and understand the scope.
• Manage and reduce unnecessary variations of contracts.
  • Ensure the project commercial risks (such as cost not recovered, warranty and any relevant commercial risk) are actively managed with the risk control framework.
  • Assist the Commercial Manager with the development and implementation of Project Commercial Risk Control Framework.
  • Accurate project procurement scope is defined.
  • Variation of contracts are managed, and unnecessary variations are minimized
  • Rick management in line with the rick control framework

Administration and reporting

• Establish and maintain project systems, structures and processes that ensure all documentation is effectively stored and maintained in an easily retrievable manner that meets all statutory, company and operational requirements
• Ensure all invoices received are promptly signed off, approved and returned to the accounts department for processing prior to cut-off
• Ensure that by the conclusion of the project, the client and/or client representative has received all relevant warranty and guarantee documents.
• Project documentation compliance
• Timely processing of invoices
• Warranty/ guarantee/ instruction documentation received by client.

Contributes to the success of the business as a whole, demonstrates organisational commitment and exhibits company values

• Demonstrate support and application of the Company Values within the work environment
• Constructively participate as a member of the FCC Buildings team.
• Provide ongoing coaching and mentoring to other team members
• Co-operate with other FCC, Buildings employees on joint initiatives, sharing information and discussing/resolving generic operational issues
• Acquire and maintain the skills and knowledge related to competent job performance
• Adhere to agreed Company policies, requirements and standards.
• Manager, peer, and customer feedback
• FB and FCC results
• Learning objectives documented in Development Plan
• Continuing Professional Development undertaken.

Other Duties: Depending on the project scale, undertake projects or activities not specifically outlined above as requested.

• Assist with other duties as required
• Participate in projects as necessary
• Continually explore ways to improve own and team’s way of working for the benefit of the business
• Timeliness and quality of projects
• Positive feedback from managers, team and peers

Academic Qualifications

• Tertiary qualification in Quantity Surveying or relevant discipline

Experience

• Minimum ten years’ experience in an QS role
• Minimum three years’ experience as Senior QS
• Proven experience in a large construction/multi project environment.
• Experience in commercial risk management
• Previous experience in procurement management

Skills & Competencies

• High level of interpersonal skills
• Excellent written and verbal communication skills, including proficient computer skills in MS Office
• Excellent analytical skills
• Detailed and thorough with the ability to develop solutions to problems
• Excellent organisation and time management skills
• Clear thinker, able to identify opportunities and align others to a common approach
• Ability to achieve targets and goals
• Excellent presentation skills
• Excellent negotiation skills
• Acts with personal and business integrity.