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Key Accountabilities
Important results you must achieve that define the purpose of your job
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Key Objectives
Key actions / processes required to achieve outcomes
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Measurables
The goals on which you must focus to achieve your key outcomes
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Commitment and compliance to all elements of Construction, Buildings Health & Safety policies and procedures
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- Adhere to all FB and FCC Health, Safety and Environmental policies and procedures at all time
- Treat safety as a high priority, follow & demonstrate safe work practices and lead colleagues to do the same
- Demonstrate personal commitment and compliance to all elements of FCC, Buildings safety practices and commitments, managing personal safety and that of others so that no action or inaction causes harm
- Participate and champion Health & Safety
- Ensure all accidents/incidents and near misses are reported, recorded, reviewed and investigated
- Follow safe work practices and make sure you are trained before you use any company equipment or undertake anything unfamiliar or new. Wear PPE as required.
- Ensure place of work is clean and tidy.
- Conduct site visits, safety observations and attend safety meetings as necessary
- No breaches of safe working practices and policies
- Evidence of safety measures considered within work stream
- Evidence of participation in initiatives and identifying safety risks
- Contributes positively to FB/FCC safety performance indicators
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Manage project costs to achieve agreed levels of margin and profit while still achieving the required standards for time, quality and service
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- Review preliminary budget with Project Manager prior to commencement of project to develop a strategy for delivery that will protect, maintain/enhance the project’s margin position
- Establish and maintain commercially sound financial and management reporting systems for the project
- Ensure all staff have the financial and project management information they require to deliver projects within contractual requirements
- Manage project margins and ensure established financial budgets for projects are met
- Ensure progress claims and variation accounts are correctly certified and paid to enhance project cash flow
- Provide complete payment progress claims to the client and/or client representative including statement of project’s financial status to date and projection to completion
- Provide reports and pricing information to the client in relation to project activities, time and resource usage
- Manage debtors proactively
- Attend project meetings to communicate project-specific financial information
- Establish and manage petty cash system and purchase order usage on site ensuring appropriate authorisation in place
- Prepare final accounts.
- Project margins managed to budget or better
- Project cash flow maintained with, or better than agreed forecasts
- Progress claims prepared to standard and to time
- Documentation compliant with policies and procedures
- Financial and management reports prepared to standard and to time
- Timely closeout of final accounts
- Debtors managed vs plan
- Accurate petty cash and purchase order usage
- Quality of communications to clients regarding project performance.
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Contractor and supplier management
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- Make contractually and commercially prudent subcontractor and supplier subletting selections without compromising company/project quality and safety requirements in accordance with trade letting schedule/programme and within individual authority levels
- Pay subcontractor and supplier invoices in accordance with contractual, company and statutory requirements
- Negotiate, document and ensure sign-off of variations with clients, consultants, subcontractors and/or suppliers prior to implementation
- Provide commercial contracts to consultants, subcontractors and suppliers that are signed, prior to commencement of work on site, to enable disputes to be resolved promptly
- Proactively work to resolve disputes and claims with clients, consultants, subcontractors and/or suppliers so as not to unreasonably impact on project closure
- Maintain a project Disputes Register
- Understand terms and conditions of the Head Contract and all subcontractor and suppliers contracts including what has been clarified or excluded, ensuring payments are made in accordance with them
- Write clear and concise Notice to Subcontractors (NTS) and Notice to Consultants (NTC) as required and ensure that all contract instructions’ numbers are appropriately referenced.
- Quality of subcontractor and supplier subletting selections
- Compliance with subcontractor payment policies and contractual requirements
- NTS’s and NTC’s completed and issued correctly
- Stakeholder contractual issues are negotiated / mediated in a timely manner
- Current Disputes Register available for project.
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Procurement and Risk Management
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- Collect and understand the procurement information and requests from project teams including construction delivery, BIM, Design and etc.
- Use above information, prepare an accurate and timely procurement package and present it to contractor/suppliers for pricing and understand the scope.
- Manage and reduce unnecessary variations of contracts.
- Ensure the project commercial risks (such as cost not recovered, warranty and any relevant commercial risk) are actively managed with the risk control framework.
- Assist the Commercial Manager with the development and implementation of Project Commercial Risk Control Framework.
- Accurate project procurement scope is defined.
- Variation of contracts are managed, and unnecessary variations are minimized
- Rick management in line with the rick control framework
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Administration and reporting
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- Establish and maintain project systems, structures and processes that ensure all documentation is effectively stored and maintained in an easily retrievable manner that meets all statutory, company and operational requirements
- Ensure all invoices received are promptly signed off, approved and returned to the accounts department for processing prior to cut-off
- Ensure that by the conclusion of the project, the client and/or client representative has received all relevant warranty and guarantee documents.
- Project documentation compliance
- Timely processing of invoices
- Warranty/ guarantee/ instruction documentation received by client.
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Contributes to the success of the business as a whole, demonstrates organisational commitment and exhibits company values
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- Demonstrate support and application of the Company Values within the work environment
- Constructively participate as a member of the FCC Buildings team.
- Provide ongoing coaching and mentoring to other team members
- Co-operate with other FCC, Buildings employees on joint initiatives, sharing information and discussing/resolving generic operational issues
- Acquire and maintain the skills and knowledge related to competent job performance
- Adhere to agreed Company policies, requirements and standards.
- Manager, peer, and customer feedback
- FB and FCC results
- Learning objectives documented in Development Plan
- Continuing Professional Development undertaken.
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Other Duties: Depending on the project scale, undertake projects or activities not specifically outlined above as requested.
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- Assist with other duties as required
- Participate in projects as necessary
- Continually explore ways to improve own and team’s way of working for the benefit of the business
- Timeliness and quality of projects
- Positive feedback from managers, team and peers
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