Site Administrator

SUMMARY:
Site Administrator (12-Month Contract)
A leading mining operation based in Rustenburg is currently recruiting for a Site Administrator to join their team on a 12-month contract. The successful candidate will provide administrative, planning, compliance, and reporting support to site operations, ensuring the accurate management of timesheets, records, checklists, and operational documentation. This role requires advanced Microsoft Excel skills and previous experience within a mining, engineering, construction, or heavy industrial environment.

POSITION INFO:
Minimum Requirements: Minimum 3-5 years' experience in a Site Administration, Project Administration, Operations Administration, or similar role. Previous mining site administration experience highly preferred. Previous experience within the mining, engineering, construction, manufacturing, or heavy industrial sectors preferred. Grade 12 (Matric) essential. Relevant Diploma or Certificate in Business Administration, Office Administration, Project Administration, or related field advantageous. Advanced Microsoft Excel skills are essential. Proven experience working extensively with Excel-based timesheets and reporting. Experience creating and maintaining Pivot Tables, Pivot Charts, Pie Charts, Bar Charts, Dashboards, VLOOKUPs, XLOOKUPs, SUMIFs, COUNTIFs, and reporting templates. Experience compiling availability reports, workforce reports, checklist reports, and compliance documentation. Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems advantageous. Strong planning, scheduling, and organisational skills. Excellent attention to detail and accuracy. Ability to work effectively in a fast-paced site environment. Strong communication and stakeholder management skills. Roles and Responsibilities: Manage and maintain Excel-based employee and contractor timesheets. Assist with the administration, verification, and reporting of personnel timesheets using Microsoft Excel. Compile, update, and maintain availability reports using Microsoft Excel. Prepare and maintain checklist reports and compliance trackers. Generate management reports using Pivot Tables, Pie Charts, Bar Charts, SUMIFs, and other advanced Excel functions. Track employee attendance, overtime, leave, and workforce allocation records. Maintain site planning schedules, trackers, and administrative databases. Interact with contractors and service providers regarding compliance requirements and outstanding documentation. Follow up on outstanding checklists, compliance requirements, corrective actions, and supporting documentation. Prepare, update, and maintain operational checklists and compliance records. Create and process stores requests using Microsoft Dynamics 365 (D365). Create and maintain manual job cards and job tracking registers using Excel. Monitor outstanding actions and ensure timely follow-up with relevant stakeholders. Maintain accurate filing systems for site records, reports, permits, and operational documentation. Support compliance requirements by ensuring all records are complete, accurate, and audit-ready. Assist with contractor administration, onboarding documentation, and record management. Compile and distribute meeting minutes, action registers, and progress reports. Liaise with site supervisors, management, contractors, and support departments. Ensure all administrative processes are completed in accordance with company policies and site procedures. Provide general administrative support to site management and operational teams. Closing Date: Submissions for this vacancy will close on 01 July 2026. Late applications may still be considered until 24 July 2026. Please Note: Thank you for submitting your CV to Marvel Placement Consultants. Should your application be successful, we will contact you. If you do not hear from us within two weeks of your application, please consider your application unsuccessful. Your details will remain on our database for possible future opportunities. PoPI Act Compliance: Marvel Placement Consultants adheres to the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Section 9 of PoPI states that \"Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.\"