Site Administrator / PA

Recruiter:

Phakisa Holdings

Job Ref:

JHB000152/AB

Date posted:

Tuesday, September 2, 2025

Location:

Johannesburg, South Africa

SUMMARY:
Seeking a meticulous Site Administrator / PA to provide essential administrative, secretarial, and operational support. Key responsibilities include site administration, presentation development, pricing, contract administration, and PA support. Must possess advanced proficiency in Microsoft Office Suite, pricing & commercial acumen, and exceptional organizational and language skills.

POSITION INFO:

Site Administrator / PA

Location: Germiston

Job Type: Full-Time, On-Site

Industry: Precision Engineering & Manufacturing

Purpose of the Role:

To provide comprehensive administrative, secretarial, and operational support to ensure the smooth and efficient running of the office and site. The role is pivotal in managing key business functions, including creating professional presentations, assisting with tender pricing, administering contracts, and acting as the first point of contact for clients and visitors.

Key Responsibilities:

Site Administration & Office Management:
- Act as the first point of contact for all site visitors, clients, and calls, providing a professional and welcoming impression.
- Manage all office administration, including filing systems, mail, and office supplies.
- Coordinate meetings and maintain office organization.

Presentation & Proposal Development (PowerPoint Expertise):
- Create high-quality, professional PowerPoint presentations for various purposes.
- Work closely with teams to translate technical concepts into compelling slides.

Pricing & Contract Administration:
- Assist with quotes, tenders, and proposals.
- Handle contract administration tasks.

Personal Assistant Support to MD:
- Provide comprehensive PA support to the Managing Director.
- Handle confidential information and manage communication flow.

General Support:
- Provide basic HR administrative support and handle ad-hoc projects.

Qualifications and Experience:

Matric / Grade 12 certificate is essential. A relevant tertiary qualification in Business Administration or a related field is highly advantageous. Minimum of 3-5 years of experience in a similar role is preferred.

Essential Skills and Competencies:

Advanced Proficiency in Microsoft Office Suite.

Pricing & Commercial Acumen.

Contract Administration.

Language Skills.

Organisational Skills.

Professionalism.

Discretion.

Personal Attributes:

Proactive and self-motivated.

Attention to detail.

Resilient and adaptable.

Problem-solving skills.

Similar jobs you might be interested in:

Assistant to GM
Location: Kempton Park
Salary:
The assistant to GM is responsible to provide the General Manager (“GM”) with day-to-day administrative, secretarial and general business support, including performance of communication and operational tasks as instructed, including the management of his calendar, emails, arranging corporate functions and doing presentation drafting, meeting preparation, expense and travel reconciliati...
Today

Site Administrator / PA
Location: Johannesburg
Salary:
Seeking a meticulous Site Administrator / PA to provide essential administrative, secretarial, and operational support. Key responsibilities include site administration, presentation development, pricing, contract administration, and PA support. Must possess advanced proficiency in Microsoft Office Suite, pricing & commercial acumen, and exceptional organizational and language skills.
2 days ago

Credit Risk Analyst
Location: Johannesburg
Salary: Market related
Are you a driven and analytical professional with a passion for credit risk and financial modelling? Join a leading financial advisory team that partners with top-tier institutions across Africa and beyond. This is your chance to work on some of the most advanced and impactful credit risk projects in the industry.
3 days ago

Assistant Support Agent
Location: Bryanston
Salary:
7 days ago

OPTOMETRIST FOR EYE SPECIALIST | PRETORIA (MOOT)
Location: Pretoria
Salary:
7 days ago

Credit Risk Consultant
Location: Johannesburg
Salary: Market related
Are you a driven and analytical professional with a passion for credit risk and financial modelling? Join a leading financial advisory team that partners with top-tier institutions across Africa and beyond. This is your chance to work on some of the most advanced and impactful credit risk projects in the industry.
15 days ago

Call Center Team Leader
Location: Pretoria
Salary:
Our client, based in Pretoria East, is looking for dedicated and motivated Call Centre Team Leaders. The ideal candidates will have strong leadership skills and a passion for delivering exceptional customer experiences.
15 days ago

Hybrid Sales Representative - Gauteng North
Location: Johannesburg
Salary:
A Johannesburg-based Pharmaceutical Distributor - supplying high-quality, affordable generic medicines sourced mainly from international manufacturers - is looking for a Sales assistant to join their team.This company serves Pharmacies and Healthcare providers across South Africa; with a focus on reliability and accessibility.
17 days ago

Assistant Content Producer
Location: Johannesburg
Salary:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.About the YES InitiativeThe initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace ...
20 days ago

Safety Officer
Location: Johannesburg
Salary:
We’re looking for a Safety Officer to keep our people, projects, and workplaces protected! As our Safety Officer, you’ll be the driving force behind our Occupational Health & Safety (OHS) management system, championing compliance with the OHS Act, client standards, and ISO 45001:2018 across all our sites. From spotting risks before they become problems, to leading training that ins...
20 days ago