Sourcing & Procurement Management Specialist

SUMMARY:
Sourcing & Procurement Management Specialist – Head Office
Location: Isando - Gauteng – Head Office
Benefits: Medical Aid Allowance, Provident Fund, Cellphone Allowance and Travel Allowance

IMPORTANT INDUSTRY REQUIREMENT
Candidates MUST have relevant procurement / sourcing experience within the automotive industry.
Preference will be given to candidates with direct experience in the commercial vehicle / trucking industry.
Applicants without automotive industry exposure will not be considered suitable for this position.

Job Purpose
We are seeking an experienced Sourcing & Procurement Management Specialist to support and strengthen the organisation’s procurement function.
The successful candidate will be responsible for sourcing strategy, tender and contract management, supplier management, procurement governance, reporting, procurement systems and the coordination of centralized sourcing initiatives across the organisation.
This position requires a commercially minded procurement professional who can manage multiple sourcing and tender activities, negotiate effectively with suppliers and ensure procurement activities are conducted in accordance with established policies, governance requirements and ethical standards.

POSITION INFO:
Key Responsibilities Sourcing & Tender Management Draft, issue and manage procurement documentation including Requests for Proposals (RFPs), Requests for Quotations (RFQs) and tender documentation. Identify, evaluate and shortlist suitable suppliers in accordance with procurement standards and compliance requirements. Coordinate communication with suppliers throughout tender and sourcing processes. Conduct detailed comparative evaluations of supplier proposals, considering pricing, quality, service delivery and compliance. Lead commercial and price negotiations to achieve favourable terms and sustainable cost savings. Coordinate major centralized sourcing and procurement initiatives across different business units. Manage multiple procurement and tender processes simultaneously while ensuring deadlines are achieved. Contract Management Assist with the drafting, review and management of procurement contracts and framework agreements. Coordinate contract execution, renewals and amendments between internal stakeholders and suppliers. Maintain accurate records of tender processes, supplier evaluations, commercial negotiations and contractual agreements. Monitor supplier and contract performance and identify potential risks, deviations or non-compliance. Ensure contracts and procurement documentation are properly maintained and readily available for audit and compliance purposes. Supplier Management Support supplier onboarding, evaluation, classification and performance-management processes. Develop and maintain productive working relationships with key suppliers and service providers. Monitor supplier performance against agreed service levels, contractual commitments and procurement requirements. Identify opportunities to improve supplier performance, service delivery and commercial value. Assist with the development and management of preferred supplier and framework agreement structures. Procurement Governance & Compliance Support the development, implementation and continuous improvement of procurement policies, procedures, templates and approval frameworks. Promote adherence to procurement policies, ethical standards and regulatory requirements. Ensure procurement activities follow appropriate governance and authorization procedures. Support procurement compliance reviews and internal control processes. Promote transparent, ethical and accountable procurement practices throughout the organisation. Procurement Systems, Data & Reporting Maintain procurement data, KPIs, dashboards and management reports. Prepare procurement analyses, summaries and recommendations for management. Support procurement system administration and process-improvement initiatives. Monitor procurement activity, supplier performance and cost-saving results. Maintain accurate sourcing, supplier and contract records. Experience working with procurement or ERP systems such as SAP will be advantageous. Stakeholder Management Work closely with internal departments to understand operational and project procurement requirements. Provide sourcing and procurement guidance to business units and relevant stakeholders. Liaise with Finance, Legal, Audit, Compliance, Operations and other internal departments. Support procurement training, communication and compliance initiatives. Prepare procurement analyses and recommendations to assist management with commercial decision-making. Build professional relationships with suppliers, contractors and other external stakeholders. Centralized Procurement Coordinate major centralized procurement and sourcing projects. Consolidate procurement demand across relevant departments or business units. Coordinate suppliers, tender processes, commercial evaluations and award follow-ups. Track procurement execution and cost-saving initiatives. Maintain centralized procurement catalogues, supplier agreements and framework agreements. Minimum Requirements Matric \/ Grade 12. Bachelor's Degree in Procurement, Supply Chain Management, Business Administration or a related field - essential. Approximately 5 years' relevant procurement experience . Automotive industry procurement experience is essential. Preference will be given to candidates with commercial vehicle \/ trucking industry experience. Proven sourcing, tender management and supplier-management experience. Experience managing RFQs, RFPs, supplier evaluations and commercial negotiations . Experience with procurement contracts and framework agreements. Strong knowledge of procurement governance, policies and compliance requirements. Experience working with procurement systems or ERP platforms such as SAP . Professional procurement certification such as CIPS or CPSM is highly advantageous\/preferred. Valid Code 8 driver's licence . Mandarin Chinese speaking ability is preferred. Skills & Competencies Strong sourcing and strategic procurement capability. Excellent negotiation and commercial-analysis skills. Strong analytical ability and attention to detail. Excellent written and verbal communication skills. Strong stakeholder and supplier relationship-management abilities. Ability to independently manage end-to-end tender processes. Strong contract and supplier-management capability. Sound understanding of procurement governance and compliance. Excellent organisational and time-management skills. Ability to manage multiple tenders and procurement projects simultaneously. Strong problem-solving and decision-making ability. Professional business communication and documentation skills. High levels of integrity and commitment to transparent procurement practices. Ability to work effectively under pressure and meet strict deadlines. Key Performance Areas Success in this position will be measured against areas including: Timely and compliant completion of tenders and sourcing processes. Cost savings achieved through supplier negotiations and strategic sourcing. Supplier performance and service delivery. Accuracy and completeness of procurement and contract records. Compliance with procurement policies and procedures. Quality and timeliness of procurement reporting. Successful execution of centralized procurement initiatives. Internal stakeholder satisfaction. Working Conditions Head Office-based position. Occasional travel may be required for supplier meetings, site visits or procurement-related activities. The successful candidate must be comfortable managing multiple procurement projects and deadlines simultaneously. Please note: Applications from candidates without relevant automotive industry procurement experience will not be prioritised. Candidates with truck \/ commercial vehicle industry exposure will receive preference.