Sourcing Specialist

SUMMARY:
Sourcing Specialist

POSITION INFO:

OPERATIONAL PLAN

• Gathering specification information
• Facilitate and lead the Briefing Sessions and bid evaluations committee
• Facilitating supplier selection
• Drive the usage of contracts throughout the company and report on sourcing/procurement benefits.

FINANCIAL MANAGEMENT

• Negotiating with suppliers
• Tracking Savings and Reporting on them.
• Analyse supplier/commodity cost drivers and construct total cost models, which can be used to secure good deals and manage the cost on an ongoing basis with the help of a Commodity/ Category Manager

GOVERNANCE, RISK AND COMPLIANCE

• Compliance with all relevant standards, demonstrate a high level of probity
• Ensure sourcing processes are in line with PPPFA directives and other specific legislation.
• Ensuring that confidentiality & non-disclosure and declaration forms are completed and signed by relevant committee members

PROJECT MANAGEMENT

• Ability and experience to facilitate the Bid Specification Committees and facilitates Bid Evaluation Committees on different projects.
• Forming and Leading Cross Functional Teams for different projects and business units.

ADMINISTRATION

• Preparing tender/Requests for Proposal (RFP) documents and Request for Quotations (RFQ’s).
• Compiling the bid evaluation documentations
• Providing declaration forms, terms of references for bid evaluation committees and confidentiality and non-disclosure agreement forms.
• Preparing bid advertisement for different projects and send to tender office for publication.
• Preparing award documentation for approval as per DAF.

STAKEHOLDER MANAGEMENT

• Manage Stake holders
• Manage supplier relations
• Monitor and maintain relationship with suppliers and project managers
• Manage contracts put in place by the company and develop relationships, both internally with key operational users and externally with the suppliers.

INHERENT/MINIMUM REQUIREMENTS

QUALIFICATIONS

• National Diploma or Degree in Supply Chain or equivalent qualification (NQF6/7).

EXPERIENCE

• 6 years’ Experience in Supply Chain / Procurement of which 3 years be as Buyer / Senior Buyer or Sourcing Specialist

KNOWLEDGE

• Proven ability to source both in the local and international markets.
• Experience in overall Procurement and BEE will be an advantage.
• Broad knowledge of Broadcast commodities or similar along with an understanding of their complexities, cost drivers and factors that could influence their pricing.
• Ability to develop and present relevant documentation (e.g. RFPs, RFQs, formal contracts).
• Be computer literate in Microsoft Projects and the Office Suite, including possessing advanced Excel and SAP Knowledge.
• Proven record in delivering sustainable procurement total benefits e.g. total cost reductions;
• Experience in formal project management.
• Possess excellent negotiating skills, obtained from strategic or complex negotiations;
• Proven ability in developing a detailed understanding of complex technical materials or services.
• High numeric skills with the ability to build complex models;
• Analytical and problem solving skills, and well organized/structured
• Good Communication Skills.
• Extensive Negotiating Skills.
• Time Management.
• Customer relations.
• Facilitating of solutions development and initiatives.
• Ability to manage changing operational needs.