Sourcing Specialist

Recruiter:

Mindworx Consulting

Job Ref:

JNB007535/MNT

Date posted:

Wednesday, August 17, 2022

Location:

Johannesburg, South Africa

JOB SUMMARY:
We are looking for Sourcing Specialist to implement sourcing plans to assure orders meet specified quality and delivery times, and minimise the total cost of purchases

JOB DESCRIPTION:

Key Outputs

Apply cost effectiveness principles in planning and delivery to contribute to achievement of divisional financial targets and own cost reduction targets/policies to implement/contracts to review and approve
Implement sourcing plans to assure orders meet specified quality and delivery times, and minimise the total cost of purchases
Manage tender management and Request for Quotation process from end to end
Provide advisory service to business units in the development of terms of reference (TOR) during specification meetings
Securely files all procurement documentation for safekeeping and clear audit trails
Review supplier contracts against expected service agreements.
Ensure services and products provided to company contribute to improving business objectives and relationship with external suppliers and stakeholders
Provide informed input to business on the number of suppliers / contracts, expiry dates as well as market analysis on products and suppliers as part of strategic sourcing and procurement function
Manage Supplier relationships by establishing and maintaining rapport with all levels of supplier personnel and internal customers
Create and maintain an up to date, visible and accessible repository of procurement contract information indicating vendor, contract value, goods, or services for which the contract exists; as well as flags indicating upcoming contract renewal or termination
Prepare and administer correspondence and contract documentation throughout the life cycle of a contract, including termination and contract closeout activities
Ensure adherence to PFMA SCM policy and legislative requirements
Partner with business from a procurement perspective to conduct negotiation, research, investigation to understand commercial and procurement business requirements
Advise business on contracting options, terms, and conditions to ensure optimal procurement contractual terms for the Company
Support internal stakeholders in achieving their procurement business results through appropriate engagement with relevant vendors
Communicate contract negotiations, request for proposals, reports etc. deadlines as agreed with business and estimated completion dates to all stakeholders through collaborative on-going communication
Respond to requests for relevant information, quotations, proposals, and bidding processes to meet stakeholder needs
Negotiate with relevant suppliers to meet quality, delivery, and cost objectives of Company
Negotiate contracts with suppliers on behalf of business and drive contract development process in coordination with the Head of Finance and Legal Business Unit
Establish supplier database in conformance with guidance from the SCM and Asset
Management to create supplier segmentation based on spend and risk

Qualifications And Experience

Diploma, BCom Degree or equivalent in finance, purchasing, supply chain management or procurement
Minimum of 3 years’ relevant experience in purchasing, supply chain management or procurement
Computer proficiency in Microsoft Office products

Knowledge And Understanding Of

Knowledge and understanding of Government procurement regulations, PFMA, Treasury Regulations and other relevant legislation
Ability to manage tender management process from end to end
Ability to interpret and execute policy directives and procedures
Knowledge and understanding of procurement processes and reporting requirements
ERP System: ORACLE

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