State Accountant (12 Months Contract)

SUMMARY:
The purpose of the role is to administer and process accounts-payable transactions for the company.

The successful candidate will be responsible for the following functions and include, but not limited to:

Provide administrative support on the effective processing of accounts payable transactions:
- Undertake the administration of supplier invoices.
- Ensure the safekeeping of all transactions, supporting documentation, files and data for audit purposes in accordance with prescripts.
- Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt).
- Capture all supplier invoices, credit notes and debit notes.
- Ensure that all payments are authorised by the delegated authorities prior to payment.
- Execute all queries emanating from suppliers promptly.
- Review that all supporting documents are attached and payments are authorised.
- Ensure that all invoice batches are set ready post
- Assist in the provision of inputs on the accruals at financial year end.
- Oversee the resolution of audit queries.
- Receipting of goods and services delivered.
- Create and distribute payment authority for authorisation.
- Recording of invoices in the register.
- Review and verify invoice batches and credit notes captured on the system.
- Handle all enquiries on accounts payable.
- Ensure comparison of age analysis and the authorised creditors reconciliation.
- Reconcile the age analysis and the payment register.
- Create payment batch.
- Provide inputs for the quarterly report on payment of invoices (i.e 30 days target as per PFMA).
- Provide inputs for maintenance of prior year invoices not accounted in those financial years.

Undertake reconciliation of creditors accounts:
- Print suppliers age analysis on the system.
- Create adjustments to supplier’s accounts on the system.
- Reconcile supplier statement and the records on the system for all companies suppliers before a payment is made.
- Reconciliation of suppliers statements and the records on the system for all suppliers on a monthly basis.
- Follow up on outstanding invoices
- Clear unallocated payments on supplier statements.
- Engage suppliers and business units on disputed invoices.


Administer Petty Cash:
- Handle the issuing of petty cash.
- Ensure reconciliation of petty cash reimbursement.
- Assist in the administration of petty cash of the regional offices.

Provide administrative support to the Unit:
- Perform office administrative activities.
- Organise office logistical matters.
- File office correspondence, documents and reports.
- Draft and type standard correspondence and documents.
- Completion of forms and documents relevant to the office.
- Order stationery and equipment for the section.

POSITION INFO:
Minimum Requirements:

• A recognized three-year Bachelor’s Degree / N Dip / B Tech or equivalent three-year qualification (minimum of 360 credits, NQF 6) in the Finance field (Finance related), coupled with two (2) years proven experience in the Financial Accounting field
• Candidates with experience within an Accounts Payable environment may receive preference.
• Computer literacy in Microsoft Office.