Supply Chain Clerk : Contract Management

Recruiter:

Phaki Personnel

Job Ref:

JHB000246/L

Date posted:

Friday, January 16, 2026

Location:

Pretoria, South Africa

SUMMARY:
Requirements

Grade 12 (Matric Certificate) or National Diploma in Supply Chain Management or equivalent. Public Management/ Public Administration or equivalent/ Logistics/Purchasing Management or Equivalent.
A minimum of one (01) years’ experience in Supply Chain Management: Contract Management environment.
Good understanding of the Supply Chain Management Public Finance Management Act.
Knowledge of Treasury regulations.
Preferential Procurement Policy Framework Act (PPPFA).
Board-Based Economic Empowerment Act.

POSITION INFO:
Responsibilities

Administer contracts in the department

Receive Bid/tender documents from the Division: Demand and Acquisition.
Notify the successful service provider by sending the approved appointment letter.
Prepare contract forms and issue them to successful bidders.
Prepare a service level agreement in conjunction with the client.
Submit the SLA to the service provider for input and verification.
Engage legal services to ensure a qualify SLA is submitted and signed off by both the client and the successful service provider.
Attend to audit queries with regard to contract issues.
Drafting internal memorandums, correspondence letters and facilitating the process of signing contracts.
Maintain and update the contract management register and send expiry notifications of contracts.
Update the spent contracts, maintain and update the lease register.
Send contract performance report template to End Users quarterly and ensure compliance by end users.
Safekeeping of Contracts and all records pertaining to the contract Administration process.
Develop and maintain a proper filing system, physical and electronic
Record and report all deviations in terms of service delivery against the contract and SLA
Verify delivery against contract deliverables.

All contracts must be based on the General Conditions of Contract (GCC) issued by the National Treasury.

Compile information, statistics, and reports on contracts requested by management

Submit contract statistics to management on a weekly basis.
Compile consolidated lease reports for the Department.
Compile and update the SLA status register

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