Support Document Coordinator - Project Engineers & Construction Management

SUMMARY:
Is your experience managing all controlled documents during the project structuring and execution phases in a construction environment?

Our “New Energy” client, based in the Cape Town CBD, is seeking a versatile, high-energy multitasker to coordinate and enhance the integration of the Document Management System, manage due diligence reviews, ensure compliance, and facilitate seamless coordination between contractors on document submissions.

Travel required to project sites in SA & Africa may be required at times.

POSITION INFO:
REQUIREMENTS

• Matric, BA in Business Administration or similar qualification is preferred
• At least two (2) years of experience in Project documents control, management system and/or process development and implementation
• Proven experience working with, the life cycle of all documents on a project from start to finish and/or architectural structure of the Document Management System Software (DMS) flow process
• Experience in the renewable energy or construction sectors preferred
• Experience in EPC/Operation project documents control
• Ability to train the stakeholders on document management system, processes and procedure
• Demonstrate understanding in document mapping between Procedures and Project needs
• Microsoft office suite (Word, Excel & Power Point), and a generally high degree of computer literacy
• Proficiency in Adobe

• Projects Documents control and administration of the Engineering System by making use of our intranet and SharePoint platform.
• Manage externally shared Data Rooms
• Follow up progress and deliverables on the technical documentation packages
• Prepare and update Document Control files and systems in a timely manner
• Identify opportunities for improvement to enhance efficiency and continually improve on the engineering document control process.
• Assist in the drafting of new procedures and revising existing procedures.
• Assisting with project internal audits, site due diligence and general assurance, including site visits across South Africa, and Africa more broadly, to ensure ongoing compliance to the Management System.
• Development and maintenance of engineering and project record registers.
• Training and coaching of colleagues on system requirements and benefits.
• All of the above shall be in consultation with, Lead Project Engineer and/or the IMS Manager