Tenant Leasing Administrator

SUMMARY:
Our client, a reputable property firm in Tygervalley, Cape Town, is seeking an experienced Tenant Leasing Administrator to join their team on a contract basis. The ideal candidate will have 3–5 years’ experience in lease administration, strong attention to detail, and advanced Excel skills. You must be fully bilingual, have reliable transport, and possess experience in FICA compliance, legal or paralegal work in property, conveyancing or commercial law, as well as lease documentation and tenant onboarding. This is an excellent opportunity to grow your career within a dynamic property environment.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Contract
SECTOR : Legal / Property
BASIC SALARY : R25 000.00
START DATE : A.S.A.P

REQUIREMENTS:

• Resides in the Northern Suburbs.
• Owns reliable transport.
• Fully bilingual.
• 3–5 years’ experience in lease administration within a property firm or similar role.
• Advanced proficiency in Microsoft Excel, Word, and Outlook.
• Experience in FICA compliance.
• Legal secretary or paralegal experience in property, conveyancing, or commercial law.
• Experience compiling lease documentation.
• Strong understanding of contract structure, legal terms, and filing standards.
• Exceptional attention to accuracy and detail, organizational ability, and time management.
• Professional written and verbal communication skills.
• Experience with tenant onboarding and legal compliance processes.

• Draft, format, proofread, and manage lease agreements, renewals, addenda, cessions, and terminations.
• Maintain standardized lease templates and ensure consistency of legal clauses.
• Manage lease execution, filing, and accurate record-keeping (digital and physical).
• File and archive executed leases per company policy.
• Maintain and update leasing spreadsheets with tenant, renewal, and expiry data.

• Collect and verify FICA documentation prior to lease finalization.
• Monitor expiry of compliance documents, including IDs, proof of address, and insurance certificates.
• Maintain an auditable and compliant filing system for all leases and FICA records.

• Prepare and issue welcome letters, lease packs, and onboarding documentation for new tenants.
• Handle professional correspondence relating to lease administration and documentation.
• Maintain accurate tenant records, contact lists, and communication logs.

• Compile monthly lease and tenant reports covering new leases, renewals, expiries, and pending matters.
• Maintain accurate records of lease commencements, expiries, deposits, and guarantees.
• Maintain a detailed tenant summary spreadsheet and generate ad hoc reports for management as required.
• Provide structured administrative support and liaise with the Portfolio Manager for operational or financial clarifications.

• Monday to Friday: 08:00 – 17:00