Tender Specialist

Recruiter:

Dananda Services

Job Ref:

JHB000159/AH

Date posted:

Friday, November 25, 2022

Location:

Johannesburg, South Africa

Salary:

500000 Annually

JOB SUMMARY:
Top Business School is looking for an experienced bid specialist who can understand their unique selling point and services. The primary function of the position is to identify prospective business opportunities and prepare professionally compiled tenders that suitably curtail commercial risk and accurately prices the scope of works.

JOB DESCRIPTION:

Knowledge & Skills

Proven skills in writing and editing proposal content within a complex business environment
Excellent communication skills
Attention to detail
Time management - execute procurement requests within a specified time frame upon completion of all documents required to submission on time (bid process e.g., tender briefing, preparation/compiling of proposal/tender etc)
Bid Strategic thinking
Understanding key legislation governing bidding or tendering
Strong knowledge of MS Office applications
Ability to work both independently and as part of a team
Demonstrated integrity, independent thinking, judgment, and respect for others
Positive attitude
Emotionally intelligent
Self-motivated - able to work independently with minimal supervision

Core Responsibilities:

Managing the Tender/Bid department and its functions for all the relevant divisions of the company e.g., Corporate Education; Foundation, MyWealth, Resourcing/Recruitment
Qualifying all aspects of the bid and identifying key elements to winning the bid through needs analysis
Keeping up to date with key legislation governing bidding or tendering
Project managing and administering the division's tender /bidding process
Analysing risks, uncertainty in the tendering or bidding process and requesting clarity from the clients
Managing all the financial costs related to the Tender/bidding department and reducing expenses against budgets where possible
Handling queries from various internal and external stakeholders and ensuring compliance with our client's procurement requirements
Working with Senior and Executive Management to research and develop bidding or proposal content
Sourcing for new business and drafting proposal presentations (business development)
Develop, review and co-ordinate government & corporate bid and tender documentation, plans and presentations
Coordinating and supporting tendering of service process from inception to completion
Execute procurement requests within a specified time frame upon completion of all documents required
Identifying and managing company risks / assisting with risk and compliance management
Conducting follow-ups with clients on submitted Tenders or bids for feedback
Assisting consultants with contract reviews and negotiations
Managing the record-keeping system of all signed contracts
Consolidate and submit weekly, monthly, yearly reports to various stakeholders internally & externally, depending on the requirements.
Prepare and Analyse RFPs, RFIs, RFQs and Tender
Review final documentation by proof reading for integrity and accuracy (e.g. RFP's)
Monitors the tender submission process for formatting, completeness, consistency, and compliance
Liaises with Buyers, Procurement to provide contractual and compliance advice
Stays abreast of and communicates any changes in contractual requirements

Qualification & Experience

5 – 8 years in a similar role as a Tender Specialist/bid specialist
Bachelor’s degree and/or equivalent work experience
Proven experience in both public sector & private sector in tender/bid proposal
Proven track record of delivering a compelling of commercial offer and being awarded tenders and proposals

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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