Tender specialist

SUMMARY:
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POSITION INFO:

DETAIL DESCRIPTION1.
1. Take the lead in compiling tenders and proposals for submission60%

 Identifying potential tender opportunities, collecting required documentation and gaining approval for submission;

 Work with Head Office, and Regional sales teams to compile tender documentation according to tender specifications and special terms and conditions, complying to all technical, financial and legal requirements;

 Determining commercial and financial evaluation of tenders;

 Sourcing of technical and operational input from internal tender stakeholders which will be used in the drafting of responses to specifications and proposals;

 Attend tender briefings – on line or in person. Travel is required

 Ensuring all submission deadlines and requirements are met;

 Maintaining tender submission information online and up to date;

2. Tracking and maintaining awarded tenders 15%

 Planning and coordinating the stock availability, acquisitions, technical and installation support for the successful roll out of awarded tenders;

 Tracking all awarded tenders from inception to full implementation and ensuring all challenges are communicated, resolved and communicated;

 Aligning and amending where appropriate, demand forecasting with sales forecasts;

 Keep stakeholders appraised of tenders nearing end of term and where possible secure extensions in line with Trackers growth strategy and targets

 Supporting the maintenance of existing tenders by the regions sales teams nationally and ensure all challenges are attended to and customer satisfaction levels remain high;

3. Reporting15%

 Prepare and submit all required reports

 Understand lost opportunities and feedback to internal stakeholders around future improvements to be successful on future tenders

 Work to budgets (Sales, Churn,OpEx, CapEx)

4. Networking10%

 Network and find opportunities to collaborate with experts within the company’s guidelines;

 Attend external industry-related events and feedback to management on topics such as best practice, trends, local market analysis, new opportunities and challenges;

 Afterhours output would be required from time-to-time

 Work closely with the sales teams, product development and product support teams to ensure all marketing material that speaks to current and prospective clients is updated and current;

COMPETENCY OUTPUT PROFILE

KEY PERFORMANCE AREAS

1. Take the lead in compiling tenders and proposals for submission

2. Tracking and maintaining awarded tenders

3. Reporting

4. Networking

BEHVIOURAL COMPETENCIES

1. Strong Administration skills
2. Excellent written, oral and interpersonal communications skills (including strong presentation abilities)
3. Negotiation Skills
4. Prospecting, Research, Identification of Customer needs and challenges
5. Customer focus
6. Analytical
7. Excellent relationship-building skills, both internally and externally.
8. Commitment to customer service excellence.
9. Results-driven.
10. Highly adaptable and agile
11. Resilience and ability to work under pressure.
12. Identify areas for improvement, efficiency, and effectiveness.
    
    CURRENT POSITION

    QUALIFICATION

    Grade 12 NQF level 5; Degree or Diploma

    TRAINING

     Sales and product training

     Project Management

     Presentation Skills

    MINIMUM EXPERIENCE

     5 - 7 years’ experience in the fleet management, tracking and telematics industry

     Intermediate MS Office skills

     Desirable: Project Management experience.

     Sound knowledge of Fleet management principals.