Warehouse Manager

SUMMARY:
My client, a successful wholesale company in SA is seeking to employ an experienced Warehouse Manager to join their offices in Port Elizabeth. You will take full responsibility in its entirety for the warehousing function, including but not limited to receiving, systems, staff management and productivity to ensure compliance and customer satisfaction.

POSITION INFO:

Responsibilities:

• Ensure at the end of each shift that all orders for the day placed before 14:30 has been picked, and handed to dispatch to check in.
• Ensure daily that picking is managed and productive right through the day, such that orders placed after 14:30, can still be picked for the following day if possible.
• Ensure the back order is clean by printing a backorder at the end of each shift
• Track, report on and resolve picking and system errors or delays at any time if any product is not picked but is on the system the Warehouse Manager will personally resolve this.
• Any transgression, incident, error will immediately be reported to the GM.
• Ensure all time and attendance of staff is adhered to all times, especially at no time does staff leave the premises at the end of shift if the picking is not complete.
• Ensure the keeping of daily record to reconcile all packing slips to make sure no picking slips need to be reprinted.
• Liaise with the Dispatch at any time should there be any foreseeable delays.
• Ensure the restriction of movement of all unauthorised personnel from entering the Whole Goods and Finished Goods warehouses, this includes all sales reps, the public, customers etc.
• Ensure all entrances when not in use are locked, and stock is always secure
• Manage the use of the Company Forklift ensures their proper use, service on time etc.
• Manage pallets daily and ensure stock on chep pallets are repacked and the chep pallets sent back or used for our Durban and reef branch despatches.
• Ensure all stock is packed away immediately and no stock is left on the floor, within 48hrs after any stock’s arrival.
• Ensure all times that the warehouse is clean neat and orderly, this includes clean floors, racks, and no product in isles when there is racking space.
• Ensure at all time that stock is always managed on a FIFO basis
• Always ensure that all stock is managed according to the current system, procedures and good practices used, including stock recovering, samples, stacking etc.
• Ensure ad hoc and container staff is properly managed daily and that there are no staff inefficiencies.
• Manage the waste management system and ensure its optimal and controlled usage.
• At any time take complete responsibility for the yard and all activities within it. Always maintain yard condition and perimeter site security.
• Ensures compliance with all the relevant FSSC ISO22000 policies and procedures.
• Ensures compliance with all health and safety regulations.
• Ensure all staff complies with all housekeeping standards.
• Complete all FSSC ISO 22000 documentation before the end of each working day.
• Attend all Food Safety walkabout and the Food Safety Committee Meeting, Operations, and other meeting as to when requested and ensure that relevant actions emanating from these meetings are timeously carried out and signed off.
• Attend to all other designated duties assigned to the Warehouse Manager  
• Notify the buyer and production as soon as any stock item reaches low levels or have not arrived etc.
• Manage and train all the warehouse staff on all Company policies and procedures.
• Ensure there is continuous improvement in all aspect of the warehouse function.
• Complete all attendance register with all the relevant forms for leave and overtime.
• Manage the warehouse staff to obtain maximum productivity.
• Always maintain the warehouse in stock take ready state.
• Manage and Coordinate all stock takes in its entirety, as well as cycle counts in between stock takes. This will include proper reconciliation and variance follow-ups and reports.
• Ensure at all time there is a representative amount of cycle counts daily such that all stock is counted through over a 6-week cycle as a minimum.
• Sign of each stock adjustment and verify it as correct
• Sign of each credit note and make sure the physical stock is put back into the warehouse within 24 hrs.
• Attend to all IR matters, and ensure on-going discipline is maintained and disciplinary action is taken when needed.
• Staff adhere to all company policies and procedures
• Full auditable paper trails throughout the warehousing processes
• The OHSAct is always adhered to.
• You may from time to time be required to work in any other department in the factory to perform ad hoc tasks as operational requirements demand.
• Prepare and maintain daily/monthly operational reports as is required from time to time.
• Provide accurate information in a timely fashion as required by the General Manager or any other Senior Manager
• Assist with training and development of Warehouse personnel
• Communicate with internal and external customers daily regarding picking/receiving operations
• Manage costs that are within his/her control, and ensures that warehouse resources are always sufficient for the operation
• Assist in investigating delivery failures, errors, credits etc.
• Liaise with departments and customers on when they will receive their orders as and when required.
• Be customer service orientated.
• You may from time to time be required to work in any other department as needed.

 Requirements:

• Grade 12.
• Relevant Tertiary Qualification would be advantageous.
• Experience within a similar position.
• Working knowledge of Microsoft office.
• Fully bilingual in English & Afrikaans.

 To apply please send your CV to --------Please upload your CV here-------->

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

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