SUMMARY:
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POSITION INFO:
JOB FUNCTION AND RESPONSIBILITY: WAREHOUSE & LOGISTICS MANAGER
1. The Warehouse & Logistics Manager is responsible for organising, managing and coordinating all warehousing and shipping operations and procedures of the Employer in order to ensure organisational effectiveness, customer satisfaction and overall operational efficiency. This function includes, but is not limited to, the following:
- Manage customer orders and preparation of deliveries to ensure they are on time, of high quality and done at optimal cost.
- Maintaining employee safety and well-being through overseeing and implementing all relevant Occupational Health and Safety standards and requirements as may be applicable.
- Oversee and manage stacking, storage, transport and operation safety, based on industry requirements, OHS legislation and best practice requirements. Manage company risk and exposure by ensuring safe and reliable working and warehouse conditions and standards.
- Oversee and manage all warehousing functions and process to ensure control, completeness of transactions, inventory accuracy and reliability of stock reporting.
- Manage, coach, guide and development warehouse & logistic teams and employees. Ensure proper training, overview, management and support is provided and instill culture of discipline, proceed adherence and accuracy.
- Promote and foster team identity, unity, team spirit and cooperation within for employees within these functions.
- Manage, plan and oversee regular full stock counts. Follow up and clear all variances and discrepancies and maintain proper inventory movement and transaction reports.
- Manage, plan and oversee and continuous cycles counts, ensuring proper sampling, counting and system integrity. Follow up and clear all variances and discrepancies and maintain proper inventory movement and transaction reports.
- Maintaining inventory levels appropriate to warehouse storage capabilities, eliminating obsolete stock and reducing damaged/aging material. This includes the determining, setting and management of appropriate inventory levels and stocked items, in association with the Commercial Manager.
- Plan and manage warehouse storing locations, put-away processes replenishment functions and tasks, ensuring efficient warehousing.
- Manage and oversee all warehouse and assembly equipment and machinery, ensuring safe working conditions, reliable machine operations and up-time, with correct and pro-active maintenance and servicing.
- Overall responsibility for all inbound and outbound activities, such as receiving, assembly of kits, packing, project staging, storage and despatch, quality, maintenance of tools and availability of inventories.
- Responsible to manage meeting targets, loading and delivery dates, by managing shipment and loading functions and work scheduling.
- Develop, implement and maintain a transportation system in respect of domestic and international freight which meets the business needs of the
- Employer by allocating and recording resources and movements.
- Directing and managing all transportation (delivering and collecting) activities, including but not limited to:
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- Planning routes and load scheduling for deliveries including multi-drop deliveries.
- Booking deliveries and liaising with customers.
- Monitoring transportation costs and ensuring that inventory is shipped in the most effective and economical manner.
- Negotiating and concluding supply agreements with transport suppliers and transporters.
- Managing sub-contracted domestic transporters and ensuring delivery within the agreed terms.
- Assist, support and co-evaluate annual the tender process for domestic and international transporters as and when requested
- Maintain receiving, warehousing and distribution operations by initiating, coordinating and enforcing appropriate operational procedures and policies.
- Safeguard warehouse operations, damage to stocks and shrinkages, by establishing and monitoring security procedures and protocols.
- Manage and oversee all warehouse and logistics locations, ensuring clean, neat and organised working and storage locations.
- Oversee and manage regional branch office and warehouse staff. Ensuring work attendance, general operational control and tasks, stock level
- management and related staff management.
2. The Warehouse & Logistics Manager is further required to support and assist the Commercial Manager with any procurement and stock level planning and processes, as well as Inventory Management. These functions include, but is not limited to, the following:
- Review, investigate and report on any inventory master file system and database improvements, changes or updates.
- Support, review and assist in maintaining inventory numbering and naming conventions for all stock items used by the company. Ensure consistent implementation and use of these convention.
- Support the inventory procurement planning (local and imports), stock level management and processes to ensure adequate stock holdings and limited working capital consumption by inventory
- Work with Commercial Manager and General Manager on any ad hoc tasks and requirements as well as general inventory management, procurement requirements or ad hoc tasks as assigned.
3. LOCATION
Pomona, Johannesburg and such other locations or destinations as determined by the Employer from time to time.
4. REPORTING RELATIONSHIPS
Reports to: General Manager
Manage Warehouse & Logistic teams: Receiving, Inventory Management, Picking & Assembly, Project Staging & Drivers.
5. SKILLS & REQUIRED COMPETENCIES
- Excellent written and oral communication skills.
- Proven people management, conflict resolution and negotiation abilities.
- Open, outgoing and good interpersonal skills.
- Strong organisational and time management skills.
- Resourcefulness and problem-solving skills.
6. REQUIRED PERSONAL ATTRIBUTES
- Presentable and professional appearance at all times.
- Attention to detail with a sense of urgency.
- Assertive and disciplined, with a process orientated mindset
- Self-motivated and able to work independently as well as part of a team.
- Flexibility to manage more than one task at any given time and working well under pressure.
- High ethical standards and integrity.
7. MINIMUM QUALIFICATION AND/OR EXPERIENCE REQUIREMENTS
- Degree or formal qualification in Logistics or Supply Chain Management, or a similar field.
- Five years' experience in a relevant Warehouse management role.
- Solid knowledge and experience relating to the supply chain function, procedures and management of staff and functions.
- Expertise with ERP and WMS (Warehouse Management Systems).
- Excel and MS Office skills and knowledge.
- Reside within a 30km radius of the office.
8. SALARY
Salary range: Basic between R60,000 – R70,000 + benefits per month, (Medical Aid and Pension Fund) depending on experience and qualifications.
