ADMINISTRATION MANAGER

SUMMARY:
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POSITION INFO:

ADMINISTRATION MANAGER/EAST LONDON - This is a multi-functional role involving Finance, HR & BBBEE functions that collectively fall under the title of Admin manager. There's plenty of scope to grow in this role by directly supporting the Group Finance Manager in a number of key finance areas such as efficiency & productivity, costing & AI. The role is thus more suited to someone with a strong Finance background such as a FM that is looking to grow & expand their role.

Minimum Requirements;

• Degree/diploma or at least 10 years + experience

• HR & Finance knowledge 5 years +
• Payroll 5 years +
• Advanced knowledge of the Peopleware payroll & HR system
• Intermediate to advanced excel knowledge
• Analytical minded

Role and Key Performance Areas;

Human Resources;

• Wages & Salaries daily hours, overtime & absenteeism stats
• Absenteeism stats & graphs for HR to track AWOL’s & excessive sick leave
• financial template & HR reporting template for head office
• BBBEE verification audit deliverables
• New learners for Siyaya & Yes: costing, signoff of SLA & learner contracts
• Providing data to Rola & GBS i.e. skills development & headcount data / earnings

Finance;

• Wages overtime stats to MD, CFO
• Coffee & tea stats to Logistics for quota distribution
• Staff movement report
• Check & sign off wage’s payroll
• Salaries payroll
• Month end payments for salaries & wages: SARS, MIBCO, MIBFA, etc
• Month end returns for SARS, MIBCO & MIBFA
• UIF declaration for salaries
• Wages leave pay & bonuses provisions
• Monthly finance reporting for CFO: wages & salaries
• Medical Aid recons for Moto & Discovery
• Email monthly Provident Fund contributions to Momentum
• Sign off & check invoices from Siyaya learners, Clinic, Family Planning, etc
• Salaries SAF claims processing
• Employment stats to Stats SA attention
• Sign off & check invoices from Yes Programme learners
• Payroll accounts balance sheet reconciliations
• SARS declaration & submissions i.e. IRP5s
• Wage bonus & leave pay preparation/reconciliations
• Salaries bonuses, stock take & annual increases
• External audit deliverables
• RMA declaration form submission to obtain Letter of Good Standing
• RMI Code of Conduct Certificate. Ensure payment made to get new certificates
• Medical aid yearly increases recon according to monthly salary bands
• Wages & salaries forecast headcount & budget

Adhoc:

• Managing direct reporting of IR Manager, Payroll Administrator & 2 HR staff

• Productivity & efficiency reporting
• Disciplinary stats for absenteeism i.e. incapacity for excessive sick leave
• Signoff of new, amendments & cancellations of Medical Aids
• Completion & signoff of Provident Fund withdrawals on discharge
• Stats & analysis of data requested by Top Management
• Upgrading Peopleware HR/Payroll system with new releases
• Configuration of any changes in the Peopleware system
• Management of the Peopleware system from the software to the Hardware
• Training & mentoring of HR staff
• Assisting with medical aid, provident fund, etc queries with the service providers

Salary: Negotiable depending on experience

Application Process: Online applications will receive preference, please include a head and shoulders photo, alternatively e-mail CV using the Job Title “ADMIN.MANAGER" as a reference to , If you don’t hear from us within 3 weeks of your application, please consider your application unsuccessful