Accounting Specialist

SUMMARY:
Our client is a growing, project-driven organisation with a lean and collaborative finance team, offering an exciting opportunity for a detail-oriented finance professional to make a meaningful impact. This newly created role supports operational scalability and process automation within a fast-paced environment, providing exposure to end-to-end accounts receivable and payable functions.
The Junior Accountant will function as a combined Accounts Receivable and Accounts Payable specialist. The role focuses on managing invoicing, reconciliations, collections, and supplier payments while driving efficiency through integrated systems including Xero, an inventory management system, and ApprovalMax.
This position is ideal for a proactive, hands-on individual who thrives in a small-team environment, enjoys process improvement, and is eager to contribute to a growing business.

POSITION INFO:
Key Responsabilities:

• Manage the full Accounts Receivable and Accounts Payable function, including client invoicing (progress billings, commercial and ad-hoc project billing) and supplier invoice processing in line with SCM platform requirements (e.g., Ariba/Coupa).
• Prepare SLA renewal quotes in collaboration with relevant account managers and manage client onboarding and registration processes.
• Perform proactive debtor management, including statements, email and telephonic follow-ups, account reconciliations, and resolution of discrepancies in collaboration with account managers, production teams, and suppliers.
• Process supplier invoices and credit card receipts, verify against purchase orders and delivery notes, and manage stock-related invoices integrated from the inventory management system into Xero.
• Execute supplier payments via EFT or batch processing following ApprovalMax approval and maintain strong vendor relationships.
• Perform regular debtor and bi-monthly creditor reconciliations, investigate variances, and resolve queries timeously.
• Support month-end close activities, including preparation of deferred revenue journals, accruals, and balance sheet reconciliations.
• Maintain accurate, audit-ready financial records in Xero, ensuring SARS compliance, including VAT reporting.
• Contribute to system and process improvements, including inventory management system and Xero integration troubleshooting.
• Assist with ad-hoc finance tasks and operational support within a lean, fast-paced finance environmen

• Matric / Grade 12 with a relevant qualification in Accounting or Bookkeeping (Diploma, Certificate, or higher).
• 3–5 years’ experience in Accounts Receivable and Accounts Payable roles, preferably within engineering, manufacturing, or project-based environments.
• Experience with SCM platforms such as Ariba or Coupa is advantageous.
• Proficiency in Xero, with working knowledge of ApprovalMax and Microsoft Office.
• Exposure to automation tools for OCR or invoice processing will be beneficial.
• Strong attention to detail with a high level of accuracy and numerical aptitude.
• Excellent communication skills with the ability to engage effectively with clients and vendors.
• Strong analytical and problem-solving abilities with a proactive approach to collections and issue resolution.
• Ability to thrive in a fast-paced, dual-function role within a lean team environment.
• High ethical standards, diligence, and a strong sense of accountability.
• Technical aptitude with the ability to quickly learn and adapt to new systems.
• Passionate about teamwork, process improvement, and continuous development.